Administrative Assistant

Job Purpose

This role supports management with day-to-day administration and coordination. It involves keeping operations organized, monitoring task progress and decisions, and ensuring smooth communication between departments so work is delivered efficiently and within deadlines.

Key Responsibilities

• Plan and coordinate calendars, meetings, and appointments.
• Draft agendas, document meeting notes, and ensure follow-up on agreed action points.
• Work with internal teams to monitor progress and close assigned tasks on time.
• Prepare formal letters, internal correspondence, and other administrative paperwork.
• Compile periodic reports and support the creation of presentation materials.
• Keep both paper and digital records well structured and up to date.
• Track the completion of administrative requests and related processes.
• Liaise with internal stakeholders and outside contacts whenever needed.
• Monitor purchase requests, quotes, agreements, and approval workflows.
• Support the coordination of meetings, events, and workshops.
• Handle administrative messages and correspondence.
• Look for ways to streamline office procedures and improve workflow efficiency.
• Carry out other duties assigned by the direct manager that fall within the scope of the position.

Qualifications

The position requires a bachelor’s degree in Business Administration, Public Administration, Office Management, or a closely related discipline, along with at least 3 years of experience in administrative support, coordination, or executive assistance. Experience in a corporate setting is an advantage.

Required Skills

• Strong planning and organization abilities.
• Effective time management and task prioritization.
• Hands-on proficiency with Microsoft Word, Excel, and PowerPoint.
• Comfortable using email platforms and virtual meeting software.
• Strong business writing and report preparation skills.
• Clear communication and coordination capabilities.
• Attention to detail and accuracy in documentation.
• Ability to protect confidential and sensitive information.
• Resilience under pressure and ability to meet deadlines.
• Proactive mindset with a quick learning curve and a strong sense of accountability.

Additional Information

Employer: Al-Rasees for Property Management. Location: Riyadh, Riyadh, Saudi Arabia. This is a full-time, on-site position.