Administrative Support

Role Overview

This position provides administrative and personnel support at Eglin Air Force Base, FL, with a focus on scheduling, coordination, correspondence, and office operations. The role also supports military personnel systems and helps keep organizational records, meetings, and communications organized and current.

Key Duties

• Track, organize, and update schedules and calendars for the organization.
• Resolve schedule conflicts and coordinate organizational commitments, meetings, and conferences.
• Build and maintain databases and rosters, review outgoing correspondence for accuracy, and manage office mail distribution.
• Help plan meetings and conferences by preparing agendas and presentations, arranging logistics, capturing action items, tracking follow-ups, and supporting venue security needs.
• Keep official bulletins, displays, and announcements up to date.
• Serve as backup to the Unit Personnel Coordinator and support in-processing and out-processing for military, civilian, and contractor staff.
• Assist with human resources tasks and support operation of MILPDS, MyFSS, BLSDM, and Military Leave Web.

Required Qualifications

The role calls for a Master’s degree and more than 10 years of relevant experience, although customer approval may allow work experience to replace the education requirement. Candidates must hold an active Secret clearance, be able to communicate effectively with different stakeholders, work well within a team, and demonstrate strong written and verbal communication skills, including technical writing. Proficiency with Microsoft Office is also required.

Desired Background

Helpful experience includes working with MILPDS, MyFSS, and BLSDM, as well as prior test conductor experience with military systems. Strong organizational ability and communication skills are especially valued.

Security and Travel

The position requires maintaining a Secret security clearance and eligibility for Special Access Programs. The selected candidate must also be willing to travel up to 10%.

About the Employer

Canvas was established in 2007 and focuses on delivering practical solutions with a blend of passion, experience, and client service. The organization has earned recognition including Great Place to Work Certified, Fortune Best Small Workplace, Fortune Best Workplace for Millennials (2022), Best Place for Working Parents (2022 and 2023), HIRE Vets Gold Medallion Awardee (2021 and 2022), Best Places to Work Awardee, Government Contracting - Technology Business of the Year (2019), and Woman-Owned Small Business of the Year (2018) from the Huntsville/Madison Chamber of Commerce.

Benefits

Canvas offers a broad benefits package that may include competitive wages, medical, prescription, dental, and vision coverage, company-paid basic life insurance, company-paid short-term and long-term disability, 11 paid federal holidays, paid time off, dependent care and medical flexible spending accounts, a 401(k) plan with company match and immediate vesting, tuition reimbursement, an employee assistance program, referral bonuses, company events and community outreach, spot awards, and discretionary performance bonuses. Final pay is based on factors such as experience, skills, certifications, and location.

Equal Opportunity and Additional Notes

Canvas is an equal opportunity employer and a VEVRAA federal contractor. Employment decisions are made without discrimination based on race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, protected veteran status, genetic information, or any other protected characteristic. U.S. citizenship is required for most roles.

Canvas also provides a confidential reasonable accommodation process for qualified individuals with disabilities or disabled veterans. Requests are reviewed individually and only questions related to accommodation for a specific posted role will receive a response. The company also warns applicants about scam attempts and will never request bank account details, checks, or other sensitive information during hiring.

For company and benefits details, candidates are directed to the employer’s website.