Contract Administrator

About the Company

Nova International General Contracting is an established UAE contracting and construction business with a focus on delivering high-end branded residences. The organization is driven by quality, innovation, and strong client service, and aims to contribute landmark developments to the UAE built environment.

Role Overview

This position is for a Contract Administrator to oversee day-to-day site operations at the Al Jurf project. The role is focused on maintaining efficient workflow, ensuring strong execution quality, and promoting safe work practices across luxury villa and high-rise works. Success in this role requires commercial awareness, solid negotiation ability, and a thorough grasp of contract law.

Contract Management and Administration

• Manage the preparation, review, and administration of a wide range of agreements, including subcontract, supplier, service, and client contracts.
• Ensure project obligations, delivery milestones, and timelines are clearly documented and followed throughout the project cycle.
• Keep contract files, registers, logs, and related correspondence accurate and current.
• Draft contract revisions, variations, extensions, and change orders in coordination with the project team.

Risk, Compliance, and Dispute Support

• Spot contract-related risks early and recommend actions to reduce commercial exposure.
• Make sure all contract activities comply with legal, regulatory, and internal company requirements.
• Carry out periodic contract checks to confirm adherence to agreed terms and conditions.
• Assist with dispute handling by compiling claims, supporting documents, and evidence.

Commercial and Financial Support

• Help prepare and review tender packages, BOQs, and commercial submissions.
• Assess subcontractor and supplier quotations against project needs and contractual obligations.
• Track contract budgets, cost changes, and key financial performance measures.
• Support claims preparation, extension-of-time submissions, and cost recovery records.

Coordination, Communication, and Reporting

• Serve as a coordination point between clients, subcontractors, suppliers, and internal project stakeholders.
• Support contract kick-off meetings, progress discussions, and close-out meetings.
• Guide project managers and site teams on contractual rights, responsibilities, and effective practices.
• Ensure changes, risks, and obligations are communicated promptly to the relevant people.
• Maintain structured records, correspondence, and contract documentation in line with company procedures.
• Prepare regular status updates covering contracts, risks, variations, and compliance matters.
• Support internal and external audits by providing the required documents.

Key Competencies

• Strong knowledge of contract law, commercial terms, and procurement workflows.
• Excellent negotiation, communication, and relationship-building skills.
• Strong analytical thinking, attention to detail, and problem-solving ability.
• Comfort using MS Office, contract administration tools, and document control systems.
• Ability to work under pressure, juggle multiple priorities, and meet deadlines consistently.
• High ethical standards and a strong commitment to confidentiality.

Additional Information

The employer is an equal opportunity organization and encourages a diverse and inclusive workplace where everyone is treated fairly and respectfully. Hiring decisions are based on qualifications, experience, and business needs, and are made in line with applicable UAE labour and employment laws. Employment is also subject to compliance with UAE regulatory requirements, including work permit and residency visa rules where relevant.