Document Controller

Role Overview

SJ Group is looking for a Document Controller to oversee project document handling, records administration, and reporting support for project teams in Singapore. The role focuses on maintaining secure, accurate, and well-organized documentation processes across electronic and physical archives.

Key Responsibilities

• Manage the movement of project documents between the client and internal users while following strict security standards.
• Help establish file management and archiving systems that align with recognized best practices in information management.
• Guide system users so they understand the relevant tools, workflows, and process requirements.
• Maintain both digital and hard-copy document archives, ensuring records-management activities comply with internal policies, good practice, and legal obligations.
• Handle requests for document retrieval in a timely and organized manner.
• Carry out regular checks and audits to confirm compliance with document control procedures.
• Coordinate and communicate with the management team as required.
• Prepare monthly document analytics reports based on agreed KPIs, with emphasis on performance and quality.
• Support the preparation of monthly project reports.
• Provide technical administrative support to the project team.

Requirements

• A diploma in Engineering or a technology-related discipline.
• At least 3 years of experience in document control.
• Previous exposure to large and complex projects.
• Strong working knowledge of Excel, Word, SharePoint, and PowerPoint.
• Highly organized, methodical, and systematic in approach.
• Good communication skills, both written and verbal.
• A proactive attitude toward work-related tasks and responsibilities.

About the Company

SJ Group describes its workplace as one that combines talent, dedication, collaboration, and a positive atmosphere to solve problems creatively and work together effectively.

Additional Information

This is a full-time, onsite position based in Singapore. The job involves handling sensitive project information, supporting documentation governance, and assisting with reporting and administration for project delivery teams.