Executive Assistant

Opportunity

An established international business that is growing quickly is seeking a highly organised Executive Assistant to provide broad support to senior leadership. The position involves executive coordination, administration, travel planning, and general business support.

The right person will be comfortable in a dynamic, fast-changing setting, able to solve problems before they escalate, and confident balancing shifting priorities while staying professional and discreet. This role is important in helping leadership work efficiently across both strategic and routine responsibilities.

Experience and skills

• Background in an Executive Assistant, Personal Assistant, or similar senior support role.
• Prior experience supporting senior leaders or C-suite executives.
• Strong organisation and time management abilities, with the capacity to juggle several priorities at once.
• Hands-on experience with complex calendars, scheduling, and international travel planning.
• Clear written and verbal communication skills.
• Ability to protect confidential information and deal with sensitive matters professionally.
• Comfort working with stakeholders across departments and external partners.
• UAE experience with visas, documentation, and administrative processes would be an advantage.
• Good working knowledge of Microsoft Office, Teams, and digital collaboration tools.
• Strong problem-solving ability and a practical, solutions-oriented mindset.
• Willingness to work in a fast-paced, high-performance environment.
• Flexible availability to support outside standard working hours when needed.

Key responsibilities

• Manage executive calendars, appointments, meetings, and day-to-day business priorities.
• Coordinate communication between senior leadership and both internal and external contacts.
• Prepare agendas, presentations, reports, and briefing documents for meetings.
• Monitor deadlines, key commitments, and upcoming priorities.
• Support smooth collaboration between leadership and important stakeholders.
• Arrange end-to-end travel for domestic and international trips, including itineraries, hotels, transport, and visa needs.
• Provide personal administrative support and lifestyle coordination when required.
• Handle confidential correspondence and sensitive issues with discretion.
• Quickly resolve scheduling conflicts and other operational challenges.
• Assist with office operations, workplace coordination, and vendor handling.
• Support facilities, supplies, and general administrative oversight.
• Keep records, documents, and operational trackers well organised.
• Provide extra support during busy periods and company-wide initiatives.
• Help with onboarding coordination and employee administration.
• Assist with visa renewals, documentation tasks, and compliance-related processes.
• Liaise with external service providers and internal teams on operational matters.
• Carry out general administrative support for people operations.
• Support company events, internal meetings, and team activities.
• Coordinate suppliers, venues, schedules, and event logistics.
• Help ensure events run smoothly and stay within budget.
• Support employee engagement and workplace culture initiatives.

Additional information

This is a full-time, onsite position based in Dubai, United Arab Emirates. The role sits within an international business environment and may require flexibility beyond standard working hours at times.

Compensation was not specified in the source information.