Executive Assistant

About ChaosTrack

ChaosTrack is an AI-driven cybersecurity readiness and incident response solution for modern businesses. Its platform helps security teams conduct realistic tabletop drills, rehearse breach situations, and streamline response actions so they can act quickly and confidently when an incident occurs. As a high-growth startup, the company is seeking an Executive Assistant to help the leadership team stay organized and operate efficiently.

Role Overview

This position supports the CEO and the wider executive group. The chosen candidate will keep day-to-day operations on track by managing schedules, arranging travel, coordinating communication, and handling administrative work. It is well suited to someone who is highly organized, comfortable in a fast-moving setting, and able to stay ahead of competing priorities.

Key Responsibilities

The role centers on executive coordination, travel support, communication management, and general administrative assistance. It also includes helping improve efficiency for the leadership team and supporting growing-company operations such as onboarding and team coordination.

Calendar and Scheduling

• Oversee busy and frequently changing calendars for the CEO and executive leaders
• Arrange meetings with internal teams and external contacts across different time zones
• Guard executive time and help prioritize it according to business importance

Travel and Logistics

• Plan and manage travel details including flights, accommodation, ground transport, and full itineraries
• Handle urgent changes smoothly while minimizing disruption

Communications and Administration

• Act as a communication contact for internal and external stakeholders on behalf of executives
• Write, review, and organize emails, memos, and other correspondence
• Keep files, documents, and records well structured and easy to access
• Prepare meeting agendas and supporting materials

General Support

• Take care of one-off requests and special assignments as needed
• Assist with onboarding coordination and broader team support as the organization expands
• Look for practical ways to improve executive productivity and workflow efficiency

Requirements

• Between 1 and 4 years of experience in an Executive Assistant, Administrative Assistant, or comparable role
• Strong organizational skills with careful attention to detail
• Ability to juggle several priorities and adapt quickly when plans change
• Clear written and spoken communication skills
• Self-directed, proactive, and effective while working remotely
• Discretion and reliability when dealing with sensitive information
• Familiarity with Microsoft Office, Zoom, and HubSpot is advantageous
• Experience in a startup or comfort in a rapidly changing environment is preferred

Compensation and Benefits

The salary is competitive and will be aligned with the candidate’s experience. The role is fully remote and open to candidates anywhere in the United States. Benefits include health, dental, and vision coverage, along with ongoing opportunities for learning and professional growth.

Application Details

Applicants should share a resume and a short introduction note by email. Applications are considered on a rolling basis.

Equal Opportunity

The company is committed to equal employment opportunity and values a diverse, inclusive workplace.