Executive Assistant / Team Coordinator

Role overview

An established organization is looking for an Executive Assistant / Team Coordinator to support a group of investment professionals in Houston, Texas. This position focuses on advanced administrative coordination, keeping schedules aligned, travel organized, meetings prepared, and expense processes accurate in a busy, fast-moving setting.

What you'll do

• Provide day-to-day executive and administrative support to a team of investment professionals.
• Maintain complex calendars, stay ahead of scheduling conflicts, and prepare for meetings in advance.
• Arrange both domestic and international travel, including itineraries, agendas, directions, and supporting backup materials.
• Plan and coordinate meetings and executive events, making sure rooms, equipment, and hospitality needs are covered.
• Offer backup support and collaborative assistance to help maintain smooth team coverage.

Requirements

• At least 3 years of experience supporting executives; a college degree is preferred but not mandatory.
• Prior exposure to the financial sector is strongly preferred.
• Strong written communication ability along with solid research skills.
• Comfortable using Microsoft Office tools such as Word, Excel, PowerPoint, and Outlook; experience with Concur Expense Solutions is a plus.
• Must be able to handle confidential and highly sensitive information with discretion.

Benefits

• Competitive pay package.
• Full benefits package including medical, dental, and vision coverage.
• Chance to join a well-known industry leader.
• Employee Stock Ownership Program.
• Dedicated engagement support focused on employee success.
• Life insurance coverage included.

About the employer

The hiring organization brings more than 25 years of industry experience across four major markets and has been recognized as a Best of Staffing® Client and Talent Award winner for 12 consecutive years.

Additional information

This position is based onsite in Houston, Texas and is intended for someone who can thrive in a high-volume, fast-paced environment supporting senior professionals.