Executive Assistant to the Mayor

Role overview

Hutt City Council is seeking a highly capable Executive Assistant to support the Mayor in a busy and ever-changing office. This role sits at the centre of civic leadership and offers the chance to contribute to a connected, resilient, and inclusive Lower Hutt Te Awakairangi.

What the role involves

You will manage the Mayor’s diary, handle email correspondence, coordinate daily priorities, and help keep the office running efficiently. Working closely with the Office Manager and Senior Advisor, you will be one of the main contact points for the Mayor’s Office and will help create a professional, approachable experience for visitors, elected members, staff, and community members.

When the team is unavailable, you will step in with initiative and good judgement to respond to enquiries and maintain smooth operations. The role also includes supporting the planning and delivery of civic events and working with internal and external stakeholders to ensure engagements are delivered to a high standard.

What we are looking for

The ideal candidate will be an experienced Executive Assistant who is comfortable working in a high-pressure environment and can stay composed when plans change. You should bring strong relationship-building skills, excellent organisation, and the ability to anticipate needs before they are raised.

We are looking for someone with at least five years of experience supporting a Chief Executive, Mayor, or senior executive in a complex organisation. You will need strong communication skills, a high level of professionalism, discretion with sensitive information, and confidence in handling multiple competing priorities.

Advanced Microsoft Office capability, experience with CRM systems, and a current full New Zealand driver licence are required. A positive outlook, a sense of humour, and a collaborative attitude will help you thrive in this close-knit team.

About Hutt City Council

Hutt City Council aims to build a city where people and communities can thrive. The organisation is committed to delivering strong outcomes for the public, working flexibly, and maintaining an inclusive, progressive workplace where people are at the heart of everything it does.

Additional information

This position offers varied and engaging work, the chance to support community-focused outcomes, and access to wellbeing benefits. Council notes that more information about its total rewards may be available through its careers information.

Applications for this role close at 11:55 pm on 19 July 2026. Applications may be reviewed before the closing date, and the employer may withdraw the advertisement at any time.

Tūhono mai. Come join us.