Executive Support

Opportunity

The Ministry of Justice in New Zealand is seeking an experienced Executive Support professional to join the Institutional Implementation Team within the Justice Policy Group. In this role, you will primarily support the Director along with the wider team. This is a 12-month fixed-term position based in Wellington.

Key Responsibilities

• Manage diaries and calendars, including arranging internal and external meetings.
• Handle multiple inboxes and keep communications organised.
• Prepare and coordinate documents needed for meetings.
• Organise travel, accommodation, venue bookings, and team events.
• Assist with recruitment-related activities.
• Draft, track, and manage correspondence.
• Provide general administrative support to the broader team.
• Coordinate internal reporting requirements.
• Deliver secretariat support to internal committees and forums.
• Help identify and contribute to process improvements across the team.

Skills and Experience

Applicants should bring proven experience in an Executive Assistant or Executive Support capacity. A solid understanding of the MS Office suite is essential, with experience using MS Teams and SharePoint being an advantage. You will need strong time management ability, confidence working across all management levels, and excellent interpersonal skills. The role also calls for the ability to juggle competing priorities, quickly reassess tasks as needs change, and exercise a high level of discretion with confidential and sensitive information.

Ideal Background

A practical understanding of public sector work is preferred. The team is looking for someone who can start quickly, adapt to a busy environment, show initiative, and get involved without hesitation.

Benefits

• 22 days of annual leave.
• Flexible working hours where operationally possible.
• Access to an online professional development portal.
• Entry to a range of inclusive and proactive networks.
• Opportunities to build varied skills and broaden career experience within a large organisation.

Salary

The pay range for this position is between NZ$60,729 and NZ$80,794, depending on experience and capability.

Additional Information

This is a fixed-term appointment for 12 months. Applications close on 26 June 2026, but candidates may be reviewed and shortlisted before the closing date. If you have questions, you may contact the recruitment team at [email protected].