Human Resources & Recruitment Coordinator

Role overview

Skyways Technics is seeking a versatile HR and recruitment support professional to join its Dubai headquarters. This position combines talent acquisition coordination, core HR administration, onboarding support, and office administration. The role reports to the Global Talent Acquisition Manager and supports hiring and HR activities across the UAE, Malaysia, Denmark, and the USA.

Recruitment coordination

• Assist the Global Talent Acquisition Manager and local hiring leaders through the complete hiring process, starting from requisition creation and ending at the offer stage.
• Publish vacancies on approved job boards, LinkedIn, and internal platforms while keeping all job advertisements current, accurate, and aligned with the company brand.
• Review applications, create the first-round shortlist, and organise interviews across different regions and time zones.
• Keep the recruitment tracker and ATS up to date with applicant progress, interview comments, and pipeline movement.
• Handle candidate communication throughout the hiring journey to ensure a timely, professional, and positive experience.
• Prepare draft offer letters and employment contracts in collaboration with the Global Talent Acquisition Manager and local HR stakeholders.

Onboarding and new joiner support

• Coordinate pre-joining tasks such as document collection, reference or background checks, and requests for IT or system access.
• Help deliver the global orientation and onboarding plan so each new hire has a smooth first day and first week.
• Track onboarding actions through the new joiner checklist and escalate any delays when required.
• Work with IT, Facilities, and department heads to make sure new employees receive the right equipment, access, and workplace setup on day one.
• Store new joiner documents properly in line with internal record-keeping standards and relevant data protection rules.

HR administration and employee lifecycle support

• Maintain accurate employee information in the HRIS for both active and exiting staff.
• Prepare HR letters and employee documents such as employment confirmations, salary certificates, and similar requests.
• Support probation review scheduling by issuing reminders and related documentation to managers and employees.
• Assist with offboarding tasks, including exit paperwork, final settlement coordination, and deactivation of system access.
• Keep personnel files organised, complete, and ready for audit in line with company policy and local employment requirements across all operating regions.

Office management and administration

• Take care of daily office administration at the Dubai headquarters and help maintain a professional, efficient workplace.
• Manage office supplies, stationery, pantry stock, and consumables, including reordering and vendor follow-up.
• Coordinate with Facilities, IT, and external suppliers for maintenance, repairs, and workplace enhancements.
• Support internal meetings, events, and visitor arrangements, including logistics, catering, and meeting room bookings.
• Handle incoming and outgoing courier, mail, and shipment coordination for the Dubai office.
• Maintain filing systems, office equipment, and shared spaces so the office remains tidy and presentable.
• Assist with employee travel, hotel reservations, and visa processing when needed.
• Help monitor office-related spending against approved budgets and highlight any deviations to management.

Qualifications and experience

• A bachelor’s degree in Human Resources, Business Administration, Psychology, or a similar discipline is preferred; equivalent professional experience may also be accepted.
• At least 1 year of experience in recruitment coordination, HR administration, or talent acquisition support.
• Experience working across multiple regions or time zones is considered a strong plus.
• Working knowledge of ATS and HRIS tools is required; familiarity with LinkedIn Recruiter is an advantage.
• Strong command of Microsoft Office tools, especially Excel, Word, Outlook, and PowerPoint, with good documentation and data-tracking ability.
• Background in aviation, MRO, or aerospace is beneficial but not mandatory.
• Candidates must already be in Dubai or be prepared to relocate there.

Additional information

This is a full-time, onsite role based in Dubai, United Arab Emirates. The salary was not specified in the source.

Scope

This position is a broad HR support role that combines recruitment coordination, onboarding, employee lifecycle administration, and office operations support for Skyways Technics’ Dubai headquarters.

Terms and conditions

No additional terms, stipend details, benefits, or vacancy count were provided in the source information.