Operations Assistant

About FilmNation Entertainment

FilmNation Entertainment is an independent entertainment company recognized for producing, financing, and distributing film, television, podcasts, and theater projects with international reach. Its portfolio includes acclaimed titles such as Anora, Conclave, and Maria, along with successful films like Promising Young Woman, Arrival, and The Big Sick. The company also operates Infrared, its genre-focused production label, and has backed recent and upcoming TV, podcast, and theater productions, including award-winning and bestselling works.

Role Overview

FilmNation Entertainment is hiring an entry-level Operations Assistant for a full-time role in its Los Angeles office. This position is suited to someone with 0-2 years of professional or relevant experience who enjoys solving problems, learning how a growing organization runs, and contributing to smooth day-to-day operations across multiple offices. The role reports to the Manager of Operations and offers strong exposure to operations work with room to grow.

What You Will Do

• Support daily operations across IT, HR, facilities, and procurement.
• Act as the main contact for office vendors, building management, and general office needs at the Los Angeles office.
• Welcome and assist visitors arriving at the LA office.
• Help with onboarding for new hires.
• Work with IT to track and coordinate employee support tickets.
• Assist with planning and running retreats, holiday celebrations, and other company events.
• Arrange travel and bookings as required.
• Keep the office organized and stocked by managing supplies, kitchen inventory, and related orders.
• Review, code, and send monthly vendor invoices to Finance.
• Support month-end expense reconciliation work.
• Handle scheduling, calendar coordination, and cross-team communication.
• Enter data and maintain spreadsheets and internal reference materials.
• Support additional projects as needed.

Candidate Profile

• 0-2 years of professional or related experience in a fast-moving environment preferred.
• Strong working knowledge of Microsoft Office tools, including Outlook, Excel, Word, and PowerPoint.
• Experience or interest in project management tools such as Airtable is highly valued.
• Excellent attention to detail, analytical thinking, and a focus on results.
• Genuine interest in systems, process improvement, and operational efficiency.
• Self-motivated and comfortable juggling multiple priorities in a busy workplace.
• Open to learning new tools and workflows, with interest in developing a career in operations or production.
• Must be legally authorized to work in the United States.

Work Arrangement

This role is based in Hollywood and follows an in-office schedule Monday through Thursday, with Fridays remote unless business needs require otherwise.

Compensation

The annual base salary for this role is $57,425. The amount offered may vary depending on factors such as experience, qualifications, education, certifications, licenses, skills, and the location from which the candidate works. Additional compensation components and benefits may also apply.

Equal Opportunity and Employment Terms

FilmNation Entertainment is an equal opportunity employer and considers applicants without regard to protected characteristics under applicable federal, state, or local law. The company also prohibits workplace harassment based on protected status and may take disciplinary action, including termination, where appropriate. This posting is not an offer or guarantee of employment.