नोकरीचे वर्णन

Position Overview

LivaNova is looking for a highly organized, proactive Office Administrator to support the launch and smooth running of its new office in Riyadh, Saudi Arabia. This role is focused on keeping daily operations efficient, maintaining a professional workplace, supporting employees, and helping build a positive office culture.

Key Responsibilities

Lead office administration and provide day-to-day support to the team.
Handle a range of administrative tasks that may involve confidential and business-sensitive information.
Oversee daily office activities and maintain an orderly, professional workplace.
Coordinate scheduling, office supplies, mail handling, and record management.
Work with HR on employment contract management through the online portal, as well as employee visa and work permit administration.
Support monthly payroll processing together with HR and Finance.
Supervise and assist administrative staff and reception support when needed.
Serve as the main contact for vendors, service providers, and building management.
Track and manage office budgets, expenses, and petty cash.
Help onboard new hires by arranging workstations and supporting orientation.
Plan company meetings, events, and team-building activities.
Support adherence to health, safety, and company policy requirements.
Manage calendars, prepare reports, and assist senior leaders with administrative work.
Review office processes and suggest improvements to boost efficiency.

Skills and Experience

Prior experience in office administration, administrative support, or a similar position.
Strong command of both Arabic and English.
Excellent organization and multitasking capabilities.
Effective written and spoken communication skills.
Confident use of Microsoft Word, Excel, Outlook, and related office tools.
Ability to manage sensitive information with discretion and professionalism.
Strong problem-solving approach with careful attention to detail.
Flexibility to work adjusted hours when required.
Practical understanding of compliance-related matters.

Education

A bachelor’s degree from an accredited college or university is preferred; a high school diploma is also acceptable.

Equal Opportunity Commitment

LivaNova states that it values diversity and fairness in hiring. Recruitment is intended to be transparent and free from unlawful discrimination, with decisions based on the needs of the role rather than factors such as sex, gender identity, age, marital status, veteran status, disability, medical condition, family status, sexual orientation, religion, color, ethnicity, race, or other protected characteristics.

Third-Party Agency Notice

The company does not accept unsolicited resumes from recruiters or employment agencies. Without a signed Recruitment Services Agreement, any referral compensation or recruiter fee will not be considered. If a recruiter or agency submits a candidate without a prior agreement, the company reserves the right to hire that candidate without any financial obligation to the agency.

Fraud Warning

Applicants are cautioned about possible fake job postings or fraudulent recruiting attempts by individuals posing as company recruiters or employees. Such scammers may request confidential personal or financial details, including social security numbers or banking information. The company says it will never ask for fees at any stage of the application process and will not request banking or personal financial details in exchange for employment. If there is concern about a possible scam, candidates should verify the opportunity through the company careers page and confirm that legitimate recruitment emails come from an @livanova.com address.

Office Administrator