Executive Assistant

Role overview

This remote U.S.-based position supports the CEO and senior leadership as a highly organized, execution-focused partner. The role is designed for someone who can keep priorities moving, maintain alignment across teams, and bring structure, discretion, and clear communication to a fast-moving environment. You will also be an important contact for both internal and external stakeholders.

What you will do

• Provide high-touch, personalized support to the CEO and executive team, with proactive attention to travel, event, and calendar needs.
• Take ownership of routine tasks independently and surface risks or delays before they become issues.
• Coordinate onboarding for new executives and help create a smooth, premium experience.
• Act as an operational partner to the CEO by helping manage priorities, workflows, and follow-through on strategic initiatives.
• Keep a clear understanding of company objectives so executive work stays aligned with organizational goals.
• Prepare executive communications, including agendas, briefing notes, action tracking, and follow-up across teams.
• Serve as a central coordination point among leadership, internal teams, and outside partners to keep work aligned and on schedule.
• Organize logistics for internal and external meetings with strong attention to detail.
• Handle confidential and sensitive matters with professionalism and sound judgment.
• Maintain executive documentation such as org charts, bios, and materials for the C-suite and Board of Directors.
• Ensure documents are accurate, up to date, and ready for executive use.
• Coordinate scheduling and logistics for board interactions, including committee meetings, onboarding briefings, and strategy sessions.
• Prepare and quality-check board-facing materials such as presentations, briefing books, and pre-reads.
• Manage communication between executives and Board members with discretion and clarity.
• Support board meetings by organizing agendas, tracking deliverables, and making sure leadership is well prepared.
• Improve operational processes that increase efficiency, visibility, and accountability across the executive team.
• Spot workflow gaps and bottlenecks, then implement practical and scalable improvements.

Requirements

• A bachelor's degree in business, marketing, communications, or a related discipline is preferred.
• At least 5 years of experience supporting C-suite leaders, working in marketing operations, communications, or a similar blended role.
• Proven ability to support senior leaders while managing multiple complex priorities at once.
• Hands-on experience with marketing platforms, project management tools, and reporting systems.
• Strong organizational ability and consistent follow-through.
• Excellent written and verbal communication skills, paired with good judgment and a polished style.
• Comfort working in a fast-moving environment where priorities can change quickly.
• A steady, composed approach that helps bring order to complex situations.

Additional information

The employer is an equal opportunity organization and values diversity and inclusion in its workplace. Applications are welcomed from all qualified candidates, including minorities and persons with disabilities.

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