Executive Assistant

Role overview

This full-time Executive Assistant position is based on-site in Burlington, Ontario, and follows a 37.5-hour workweek. The assignment is an FTC of 6 months with the possibility of being extended. The role sits within a care-focused organisation whose work is guided by improving human life, and it offers the chance to support senior leadership in a way that directly helps the broader business operate effectively.

The position is designed for someone who can bring strong judgement, calmness under pressure, and excellent organisation to a busy executive support environment. You will work closely with senior stakeholders, stay ahead of shifting priorities, and help create structure behind the scenes so leaders can focus on key decisions and priorities.

In this role, your contribution will matter both to the immediate executives you support and to the wider team. The organisation values collaboration, professionalism, and growth, and aims to provide a respectful environment where good work is recognised.

Key responsibilities

• Keep complex calendars, meetings, and changing priorities organised for senior executives.
• Draft agendas, build presentations, and record precise minutes to support follow-up and decision-making.
• Handle communication as a trusted contact point, using discretion and professionalism at all times.
• Arrange domestic and international travel and ensure all itineraries are coordinated smoothly.
• Stay ahead of needs, identify potential issues early, and resolve them proactively for the executive and the wider team.

What we are looking for

• Previous experience supporting senior leaders in an Executive Assistant or Personal Assistant role.
• Strong planning, prioritisation, and time management abilities, with careful attention to detail.
• Clear and confident communication skills in both written and spoken form.
• Comfort working independently in a fast-paced setting with multiple competing demands.
• Good knowledge of Microsoft Office and the ability to create polished documents and presentations.

Working arrangement

This role requires on-site attendance and is not remote. The weekly schedule is 37.5 hours. The contract is fixed term for 6 months, with potential for extension.

Why this role stands out

You will join a collaborative and respectful team where your efforts are appreciated and your development is encouraged. The environment supports ownership, professional growth, and mutual support among colleagues who take pride in delivering meaningful work.

Purpose of the organisation

The organisation is driven by a commitment to the care and improvement of human life. Every part of the business contributes to that mission, and this role supports that purpose by helping leaders operate effectively and keep the organisation running smoothly.