Executive Assistant

About the organization

NBCUniversal is a major media and entertainment company with a global footprint across film, television, streaming, theme parks, consumer products, and experiences. Its portfolio includes brands such as NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, along with studios like Universal Pictures, DreamWorks Animation, Focus Features, and Universal Studio Group. The company is part of Comcast Corporation.

The organization places a strong emphasis on community support and fostering an inclusive workplace that reflects a broad range of voices and perspectives.

Role summary

This full-time Executive Assistant role sits within NBCUniversal's Technical Operations team and supports the EVP, AI & Enterprise Innovation, as well as the SVP, AI Strategy & Innovation. The position requires exceptional planning, calendar management, communication, and organizational abilities, along with the professionalism needed to interact with senior leadership. It also plays a part in coordinating team engagement and site activities.

Key duties

• Handle day-to-day scheduling, calendar coordination, travel, expenses, contacts, meetings, seminars, and conference arrangements for the leaders supported by the role.
• Maintain trust and credibility with management by demonstrating sound judgment and dependable execution.
• Assess meeting requests, prioritize appropriately, and reshuffle schedules as needed with patience and flexibility.
• Coordinate complex meetings across multiple calendars and time zones while anticipating conflicts before they arise.
• Prepare and support meetings and events by arranging rooms, AV, telepresence, food and beverages, agendas, presentation materials, notes, and follow-up actions through completion.
• Administer expense processes, including approvals, reimbursements, reporting, and timely follow-up in line with company policy.
• Manage routine office and administrative tasks such as supplies, memberships, subscriptions, distribution lists, copying, faxing, and deliveries.
• Build and update presentations, agendas, spreadsheets, communications, databases, and reports.
• Join meetings when needed, capture notes, and share relevant information with stakeholders.
• Draft and edit correspondence and assist with special projects, team events, and backup coverage for other assistants.
• Carry out additional responsibilities as assigned.

Required experience and qualifications

• At least 8 years of experience in an administrative support capacity.
• High school diploma or GED.
• Proven ability to manage calendars, travel, meetings, contacts, and expenses with minimal mistakes.
• Comfort handling sensitive and confidential information.
• Strong command of Microsoft Office tools, especially Outlook, Word, Excel, and Teams; advanced PowerPoint skills are advantageous.
• Professional communication skills, including phone etiquette, email writing, and in-person presence.
• Experience recording detailed meeting notes, identifying action items, and following up with stakeholders.
• Ability to interpret priorities and adjust scheduling and content accordingly.
• Working knowledge of standard office equipment.

Preferred attributes

• Prior experience supporting a leader who works across different time zones.
• Highly organized self-starter with strong decision-making skills and the ability to operate independently.
• Comfortable balancing competing demands while maintaining a high level of service and responsiveness.
• Strong ability to prioritize, multitask, and stay organized under pressure.
• Forward-thinking mindset with a proactive approach to solving problems and suggesting improvements.
• Professional presence and the ability to collaborate effectively with internal stakeholders.
• Team-oriented approach with willingness to support colleagues across functions.
• Strong confidentiality practices and discretion.
• Excellent analytical, administrative, and interpersonal skills with close attention to detail.
• Resourceful team player who is equally effective working on own initiative.

Working arrangement

This is a hybrid role with a requirement to work from the office at least four days per week. The employer may revise this in-office expectation at any time.

Compensation and benefits

The posted salary range for this position is $70,000 to $90,000 per year. The role is eligible for company-sponsored benefits such as medical, dental, and vision coverage, a 401(k) plan, paid leave, tuition reimbursement, and other discounts and perks.

Additional information

As part of the hiring process, external candidates may be asked to complete an in-person interview with an NBCUniversal employee at one of the company’s locations before a hiring decision is made.

The company maintains an equal employment opportunity policy for all applicants and employees, regardless of protected characteristics under applicable law.

Applicants who are qualified individuals with disabilities, including disabled veterans, may request reasonable accommodation during the application or recruitment process by contacting [email protected].