Executive & Office Assistant

Role Overview

BPCM is hiring an Executive & Office Assistant to support two New York partners with day-to-day coordination, communications, and scheduling. The position also includes office administration and support for People Operations, including HR and recruiting tasks. It is a strong fit for someone who wants exposure to a fast-moving public relations agency and enjoys contributing across multiple business functions.

This role reports to the People Operations Manager and the Growth & Strategy Manager.

Key Responsibilities

Executive support

• Deliver senior-level administrative support to two partners, including calendar coordination, meeting setup, and travel planning.
• Draft and organize materials such as documents, slides, and client-facing presentation assets.
• Manage incoming calls, emails, and other correspondence, responding or triaging on behalf of the partners when appropriate.
• Support everyday office needs and help keep leadership operations running smoothly.
• Complete expense reports and invoice filing accurately and on time using Excel and SAP Concur.
• Keep contacts, records, files, and confidential documents current and well organized.
• Handle occasional personal errands or ad hoc support tasks as needed.

Office management

• Act as the go-to contact for operational questions within the office.
• Coordinate supplies, resources, and general office materials.
• Serve as a primary contact for office-related matters, including vendor coordination.
• Help maintain a tidy, organized, and welcoming workplace.

People Operations and HR support

• Support recruiting by arranging interviews, communicating with candidates, and helping maintain applicant tracking records.
• Provide administrative help with onboarding for new hires.
• Contribute to employee engagement, team-building, and a positive, inclusive, creative office culture.
• Bring ideas and collaboration to improve internal processes and the work environment.

Requirements

• 1 to 2 years of experience in administrative support, executive assistance, or office management, ideally in a creative or fast-paced setting.
• Strong ability to stay organized and juggle several priorities at once.
• Clear communication skills, both written and spoken.
• Comfort using Microsoft Word, Excel, PowerPoint, and Google Workspace.
• Proactive, flexible, and willing to take on new responsibilities.
• Interest in culture-building and people operations work.
• Ability to handle confidential information with care and discretion.
• Background or interest in public relations or creative industries is an advantage.

Benefits

• Medical, dental, and vision coverage.
• 401(k) and additional supplemental benefits.
• Work-from-home stipend.
• Summer Fridays.
• Generous paid time off, including a two-week holiday shutdown in December.

Additional Information

This is a hybrid role based in New York, NY, with a minimum of 4 in-office days per week and the possibility of up to 5 days in office.

The salary range for this position is $40,000 to $55,000 per year. Final compensation will depend on experience, skills, specialization, budget, and local market conditions.

BPCM emphasizes a supportive, high-performing culture that balances pace and achievement with teamwork, wellbeing, and individual care. The agency also states a commitment to building an inclusive environment that helps attract and retain people with diverse backgrounds and abilities.

The job description is intended as a guide and may change as business needs evolve.