Administrative Assistant

Role overview

Internova Travel Group’s Global Travel Collection (GTC) represents a large network of leading luxury travel advisors serving leisure, corporate, and entertainment clients around the world. The Administrative Assistant will support a Principal Advisor and contribute to day-to-day office and client-related coordination from the Midtown Manhattan office in New York.

This is a hybrid role with in-office presence required Tuesday through Thursday.

What you’ll do

• Handle routine administrative work such as sending emails, retrieving information, and keeping records organized and up to date.
• Coordinate with hotels by email and phone to complete follow-ups.
• Review lists of unclaimed commissions and reach out to vendors who still owe payments.
• Support additional administrative tasks and assignments as needed.

What we’re looking for

• High school diploma or GED.
• At least 6 months of administrative experience.
• Ability to manage several tasks at once while meeting deadlines consistently.
• Comfort using multiple web-based tools and systems on a regular basis.
• Proficiency with Microsoft Outlook and Microsoft Word.
• Strong attention to detail and clear written and verbal communication skills.
• Hospitality-industry experience is advantageous.

Pay and benefits

This role includes access to a broad benefits package such as two medical plan options, two dental plan options, vision coverage, flexible spending accounts, company-paid life and AD&D insurance, optional supplemental life and AD&D coverage, disability insurance, paid parental leave, paid time off, a 401(k) with company match, discounted employee travel, LinkedIn Learning webinars and courses, and discounted pet, auto, home, and renters insurance.

The posting notes that salary is presented as a range to meet pay-transparency requirements across U.S. locations. Starting pay may vary based on experience, location, budget, and other factors. If the role is open to international candidates, local market rates will be used for that country.

Equal opportunity

Internova Travel Group is an equal opportunity employer and does not make employment decisions based on age, race, religion, national origin, gender, disability, veteran status, genetic information, sexual orientation, gender identity, or any other protected status.

Additional information

This position is part of Global Travel Collection (GTC), a leading international luxury travel advisor network. GTC’s global reach and industry influence help deliver value, recognition, and preferential treatment to its world traveler clients.

The role reports to a Principal Advisor.

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