Executive Assistant
New York City Metropolitan Area · Tempo total
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- Experiência
- 3–5 anos
- Salário
- —
- Vagas
- 1
- Publicado
- há 1 dia
- Modo de trabalho
- No escritório
- Educação
- diploma de bacharel
- Elegibilidade
- Candidates with an associate degree or bachelor's degree and 3-5 years of relevant experience in a law firm or comparable legal support environment are encouraged to apply. Experience supporting a General Counsel, handling billing, and coordinating complex travel will strengthen an application.
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Descrição da vaga
Role overview
An international law firm in New York is hiring an Executive Assistant to support a Partner and a small group of attorneys. The role centers on keeping busy schedules organized, coordinating travel, managing expenses, preparing and editing documents, handling communications with internal and external stakeholders, and supporting client-related projects as needed. The firm is looking for someone who works well with others, learns quickly, and is comfortable using technology in a fast-paced legal setting.
Work schedule
The position is based on site five days a week. Standard hours are 9:00 AM to 5:00 PM, with flexibility when business needs require it.
Key responsibilities
- Manage complex calendars while keeping priorities and deadlines in view.
- Coordinate with clients and their support teams.
- Prepare, revise, proofread, and format correspondence and other documents.
- Support marketing materials and client presentation preparation.
- Arrange domestic and international travel for partners and attorneys.
- Handle day-to-day administrative work such as copying, printing, and scanning.
- Help maintain a collaborative team culture by stepping in for colleagues and balancing priorities effectively.
- Ensure phone calls are answered promptly and handled in a professional manner.
- Stay informed about important clients and the strategic goals of the firm and fee earners.
- Support risk and compliance processes by tracking and uploading engagement letters and emails, and by making sure time entries are completed on time.
- Assist with billing tasks, including editing narratives, preparing client invoices, and coordinating with Revenue Controllers.
- Manage expense submissions for fee earners on a weekly basis.
Candidate profile
The ideal applicant should have experience supporting senior professionals in a legal or similar environment, with exposure to billing and extensive travel coordination. Strong office software skills and a polished, professional presence are important, along with the ability to work independently, communicate clearly, stay organized, and perform well under pressure.
Additional information
This position offers salary, overtime pay, a bonus, benefits, and a 401(k) plan with matching contributions.
The firm values candidates who are self-starters, resourceful, detail-oriented, and able to maintain confidentiality when handling sensitive information.