Human Resources Assistant

Role overview

The Human Resources Assistant / Administrative Office Coordinator plays a hands-on role in supporting everyday HR tasks, office administration, and workplace coordination. The position helps keep people processes well organized, supports staff and leadership, and contributes to smooth communication, compliance, and operational support across teams.

Human Resources support

• Help manage employee onboarding and exit-related processes.
• Prepare welcome materials, onboarding documents, and orientation packets.
• Arrange background screenings, drug tests, and motor vehicle record checks.
• Keep personnel files and HR records updated and organized.
• Support benefits enrollment and respond to employee benefit questions.
• Monitor PTO requests, attendance records, and employee documentation.
• Assist with recruiting activities, interview scheduling, and candidate communication.
• Help maintain compliance paperwork and policy acknowledgment records.

Administrative support

• Provide day-to-day administrative help to managers and company leaders.
• Coordinate calendars, meetings, and conference room bookings.
• Draft reports, spreadsheets, and professional business correspondence.
• Handle travel coordination and expense tracking.
• Support planning for meetings, training sessions, and company events.
• Keep both digital and paper filing systems well organized.
• Answer incoming calls and emails, then route them appropriately.
• Deliver professional service to staff members and visitors.

Office operations

• Help maintain an efficient and well-organized office environment.
• Track inventory and place orders for office supplies and equipment.
• Coordinate vendor support and office maintenance services.
• Oversee workstation setup for newly hired employees.
• Manage mail handling, distribution, and shipping tasks.
• Assist with coordination of office technology and equipment.

Payroll and timekeeping support

• Review timecard and payroll-related documentation.
• Identify missing time entries and attendance corrections.
• Support preparation work for payroll processing.
• Help employees complete payroll forms and answer related questions.
• Maintain strict confidentiality around compensation data.

Performance expectations

• Consistently act with professionalism and discretion.
• Show strong organization and the ability to juggle multiple tasks.
• Follow up quickly and communicate clearly.
• Maintain accurate records and reliable documentation.
• Contribute to a positive, collaborative team culture.
• Meet deadlines and prioritize work effectively.

Preferred qualifications

• Strong administrative and organizational abilities.
• Clear verbal and written communication skills.
• Comfort using Microsoft Office tools and HR systems.
• Ability to manage sensitive information with discretion.
• Strong attention to detail and good time management.
• Capable of working both independently and with a team.
• High school diploma or equivalent is required; some college is preferred.
• 0 to 2 years of experience in administration, office support, or customer service; exposure to HR or payroll is an advantage.
• Basic computer literacy, including Microsoft Word, Excel, Outlook, or Google Workspace.
• Dependable, punctual, and open to learning new tasks.