Personal Assistant

Role Overview

We are hiring a Personal Assistant to support a client’s family office in a fully remote arrangement. This is a long-term work-from-home opportunity suited to someone who is dependable, highly organised, and exceptionally attentive to detail.

The role involves handling confidential personal, family, and operational matters, so a strong sense of discretion, trustworthiness, and professionalism is essential. You will work directly with the Head of the Family Office and collaborate with the Principal and family members while aligning your schedule with London, UK business hours.

Compensation

The pay for this role is still being decided. Applicants are expected to share their salary expectations in the application form, which will be reviewed during the hiring process.

Key Responsibilities

• Oversee busy calendars and complex diaries across several time zones, keeping schedules coordinated and running smoothly.
• Arrange travel within the country and overseas, covering commercial air travel, private jet bookings, and helicopter transfers, along with all related logistics and backup planning.
• Build detailed travel plans from start to finish so trips remain organised, efficient, and stress-free.
• Work with travel agencies and other vendors to obtain strong pricing while preserving a high standard of service.
• Support the management of private properties from a remote setting by coordinating with on-site staff and contractors as required.
• Organise appointments and calendars, identify conflicts early, and adjust plans proactively.
• Assist with construction, renovation, and maintenance projects by monitoring progress and helping ensure deadlines and budgets are respected.
• Keep digital records and filing systems well maintained, accurate, and easy to retrieve.
• Take on additional tasks as needed, responding promptly and with discretion.

Minimum Qualifications

• Highly organised with excellent attention to detail.
• Able to juggle multiple priorities calmly in a demanding environment.
• Very discreet, reliable, and professional when dealing with sensitive information.
• Strong command of written and spoken communication.
• Comfortable working remotely and following London, UK working hours.
• Self-driven, proactive, and dependable in completing tasks.
• Previous experience supporting international clients, executives, or family offices is a plus.

Work Setup

This position is based in Manila, National Capital Region, Philippines, but the work arrangement is fully remote.

Additional Information

The role calls for a high level of trust and the ability to manage confidential matters with care. The work is intended to be long term and may involve varied personal and operational support duties depending on the client’s needs.