Executive Assistant

Role Overview

This opportunity is with a long-established multinational business based in Singapore that works across the APAC region. The team is intentionally lean and expanding, so the company is seeking an Executive Assistant who can do more than routine administration. The ideal person will also help with presentations, business support tasks, and a range of operational priorities as the organisation grows.

The right candidate is someone who is naturally organised, able to keep complex work moving smoothly, and comfortable supporting senior leaders in a fast-paced environment.

Key Responsibilities

• Manage demanding calendars for senior leaders across multiple time zones, resolve clashes, and prioritise commitments calmly and effectively.
• Plan and coordinate regional and global meetings from start to finish, including agendas, supporting materials, and tracking follow-up actions.
• Create polished presentations and business documents suitable for executive and board-level use.
• Arrange domestic and international travel, including flights, hotels, visas, and detailed itineraries.
• Support sales and business development activities by preparing relevant materials.
• Serve as a liaison for stakeholders, ensuring professional communication and smooth coordination across country teams in APAC.
• Handle expenses, invoice processing, and other administrative workflows.
• Assist with special projects and cross-functional initiatives as needed by leadership.

Candidate Profile

The company is looking for an early- to mid-career professional with experience supporting senior executives, preferably in a regional or APAC setting. The role suits someone who is comfortable using AI-enabled productivity tools and enjoys finding smarter ways to work.

Strong capability in Microsoft 365 is important, especially PowerPoint. The successful applicant should be highly organised, able to balance competing deadlines, and attentive to detail. Strong emotional intelligence is essential for working confidently with senior stakeholders and varied personalities. The person should also communicate clearly, maintain discretion with sensitive information, and bring a proactive, flexible approach to a close-knit, growing team.

Why This Role Is Attractive

This position places you close to a high-performing regional leadership team and offers meaningful visibility into how a large business operates across APAC. For someone who is curious, capable, and motivated to grow, the role provides broader scope than a standard Executive Assistant position.

Additional Information

Only shortlisted applicants will be contacted due to the expected volume of interest. All resumes submitted will be used strictly for recruitment purposes. Recruitment reference: R1108969. EA Licence No: 11C3242.