Procurement and Logistic Coordinator

About SOS Children’s Villages in Ethiopia

SOS Children’s Villages in Ethiopia is an international non-governmental organization and part of the SOS Children’s Villages International Federation. The organization began its humanitarian work in Ethiopia in 1974 with its first Village in Mekelle and has since expanded to several regions where children and young people face significant challenges and need sustained support.

Working alongside international donors, local authorities, and community-based organizations across eight program locations, the organization aims to help every child grow up with love, respect, and security.

Safeguarding and Values

Safeguarding is treated as a core principle across all operations. The organization expects every employee to protect children, young people, adults, communities, colleagues, and organizational resources. Successful candidates must follow the Child & Youth Safeguarding Policy, the Code of Conduct, and the rules related to sexual misconduct, fraud, corruption, and other forms of misconduct.

Employees are expected to build a culture of trust, accountability, and respect, and to apply these standards in daily work and in all partnerships.

Role Summary

The Procurement and Logistic Coordinator will ensure the organization obtains quality supplies at the best possible cost. The role covers procurement planning, vendor management, purchase approval, inventory tracking, vehicle registration and maintenance follow-up, and coordination of location logistics.

Key Responsibilities

Supply and purchasing

• Source and place orders for equipment, instruments, services, spare parts, and operational materials from local and international suppliers.
• Ensure purchases follow the procurement manual as well as quality and legal requirements.
• Build and maintain an effective vendor database to support strong supplier relationships.
• Track supplier performance, including delivery timing, quality, quantity, and value for internal teams and beneficiaries.

Procurement strategy

• Develop and implement procurement plans and supplier partnership approaches.
• Build and sustain long-term supplier relationships while maintaining confidentiality and ethical standards.
• Continuously search for new sourcing options and expand the supplier base.
• Review vendors annually.
• Train internal users and suppliers on organizational policies and procurement procedures.
• Create and monitor project procurement plans and purchase requests from program locations and the national office.

Contract management

• Lead supplier negotiations, draft contracts, and support contract approval processes in line with policy.
• Coordinate supplier selection, manage transparent tender processes, and keep procurement records complete and current.
• Oversee order processing, customs clearance, documentation, quality checks, and claim handling with suppliers.

Logistics

• Arrange vehicle use for business travel in Addis Ababa and at project locations.
• Ensure vehicles are maintained and serviced according to schedule.

Supplier performance and monitoring

• Keep the supplier database accurate and up to date.
• Review supplier information regularly and correct missing or outdated records.
• Apply a structured KPI-based framework to assess supplier performance.
• Compare negotiated prices with approved budgets and analyze variances with recommendations.
• Manage supplier claims and disputes through documented, timely resolution processes.

Safeguarding responsibilities

• Ensure vendors are aware of, aligned with, and have signed SOS Children’s Villages safeguarding policies, with these obligations included in contracts.
• Follow the Code of Conduct, safeguarding standards, and local procedures.
• Stay alert to abuse, neglect, harassment, exploitation, fraud, corruption, and conflicts of interest.
• Report suspected fraud, corruption, risks to assets, or conflicts of interest to a supervisor without delay.
• Follow all procedures designed to prevent and manage safeguarding and integrity risks.

Requirements

• Bachelor’s degree in Supply Chain Management, Procurement, Logistics, or Business Administration.
• At least 5 years of relevant experience in procurement and logistics.
• Experience in an NGO/INGO or similar operational environment is an advantage.
• Strong background in vendor management and contract administration.
• Experience using ERP systems and procurement tracking tools.
• Strong written and spoken English communication skills.
• Valid 3rd-grade driving license.
• Excellent negotiation, problem-solving, planning, organization, and multitasking abilities.
• High attention to detail, especially in purchase processing, billing, and payment accuracy.
• Ability to work with multiple stakeholders, including project teams, vendors, and government offices.
• Strong integrity, leadership, result orientation, and commitment to organizational values.
• Good working knowledge of procurement procedures and policies.
• Proficiency in Microsoft Office tools, including Word, PowerPoint, Outlook, and Excel.

Leadership and Core Competencies

• Act as a role model who reflects organizational values and learns from others.
• Collaborate effectively, share decision-making, and build partnerships.
• Promote inclusion and equitable participation.
• Think strategically and turn mission goals into practical action plans.
• Show empathy, continuous learning, inclusiveness, initiative, and a focus on results.

Application Notes

Candidates should submit an updated resume through the organization’s application portal. The hiring process includes value alignment checks and background screening for shortlisted candidates. Women are strongly encouraged to apply.

The organization is an equal opportunity employer and considers all applicants fairly regardless of race, colour, religion, gender, ancestry, national origin, age, disability, marital status, or social class. Only shortlisted candidates will be contacted.