Administrative Assistant

Role overview

This contract opportunity is with a financial services client in Whitby, Ontario. The selected candidate will help keep daily operations running smoothly by handling administrative coordination, document preparation, and both internal and external communication. The role is suited to someone who can contribute to a busy, high-performing team and manage routine support tasks with accuracy and professionalism.

Compensation

The hourly pay for this role is CAD 17.60 to CAD 22.38.

Key duties

• Deliver broad administrative assistance to support day-to-day business activities
• Draft, organize, and update paperwork, reports, and presentations in a timely and accurate manner
• Arrange meetings and coordinate logistics such as room bookings, equipment setup, and refreshments
• Manage incoming questions and information requests in a courteous and efficient way
• Keep records, files, and data related to financial and operational work well organized
• Protect confidential and sensitive information at all times
• Reply promptly to internal and external messages using strong written and verbal communication
• Contribute to customer service efforts by maintaining a professional, high-quality approach
• Support expense tracking, mail handling, and other general administrative assignments as needed
• Look for opportunities to improve processes and share ideas that can make workflows more efficient

Desired background and skills

• Experience in customer-facing support with polished professional communication
• Strong planning, organization, and time-management abilities
• Careful attention to detail in documentation and routine tasks
• Comfort working in a fast-moving environment while juggling priorities and adapting as needed
• Clear verbal and written communication skills
• Ability to manage sensitive information confidentially and responsibly
• Working knowledge of Microsoft Word, Excel, and PowerPoint
• Capability to work independently and keep workload under control

Preferred qualifications

• Exposure to financial services or retail settings
• Experience handling several tasks at once
• Background supporting financial teams or back-office operations
• CIRO license or a related financial certification is considered an advantage
• Familiarity with team-specific systems or business tools

Additional information

This employer is an equal opportunity agency and employer. Applicants are considered without regard to race, color, religion, national origin, sex, age, or physical or mental disability.

Technology-enabled tools, including automation and artificial intelligence, may be used during parts of the hiring process such as resume screening, application handling, and candidate matching. These tools support recruiters and clients, but final decisions remain human-led.

The posting reflects a current or anticipated vacancy. The position may be filled at any time, and the advertisement may be removed without notice once the role has been staffed.

Privacy policy information was also included in the source.