Document Controller (Maternity Leave Coverage)

About the Role

Colas Canada Inc. is seeking a self-driven and detail-oriented Document Controller to support the Edmonton Valley Line West LRT project in Edmonton, Alberta. This role is part of a major transportation infrastructure initiative and focuses on managing the movement, tracking, storage, and release of project documentation across operations, engineering, construction, subcontractors, and related teams.

This assignment is a 12-month maternity leave coverage opportunity.

About Colas

Colas is a major Canadian organization focused on transportation infrastructure, including materials, construction, and maintenance. Its work spans roads, rail, airports, and ports, with a broad network of companies across Canada and within the wider Colas Group worldwide.

The company emphasizes innovative and sustainable solutions that support the building and upkeep of critical transportation networks.

What You Will Do

• Handle one or more document categories through each step of the defined control process.
• Follow established document control standards, including numbering rules and approval/signature requirements.
• Receive, monitor, and track documents through document management systems while keeping records, logs, transmittals, and reports up to date.
• Input information and generate reports using office or department-specific software tools.
• Digitize documents for electronic archiving.
• Maintain the distribution schedule and document-sharing process according to client, project, department, and supplier needs.
• Speed up review, sign-off, and release of supplier-generated and internally produced documentation.
• Support the construction turnover process by tracking quality and construction records against approved package contents.
• Help project teams apply project-specific procedures effectively.
• Work collaboratively in a deadline-focused environment and take on additional duties aligned with the role.

Requirements

• High school diploma or equivalent.
• At least 4 years of relevant document control experience, ideally gained on large-scale construction or industrial projects.
• Practical understanding of document control workflows and the electronic systems used to manage project records.

Skills and Attributes

• Ability to manage large document volumes within tight deadlines.
• Strong accuracy and attention to detail in a busy, fast-moving setting.
• Comfort with following and enforcing formal procedures and compliance requirements.
• Proficiency with keyboard use and MS Windows-based software, including word processing, spreadsheets, and databases.
• Working knowledge of electronic document management systems.
• Clear written and verbal communication skills.
• Good organization, coordination, and interpersonal abilities.
• Capacity to work effectively with project staff and management.
• Ability to move around an active construction site, including stairs, ladders, uneven or slippery ground, and outdoor conditions in all types of Edmonton weather.

Additional Information

Colas values a diverse workforce that reflects the communities it serves. The organization states that it is committed to equal employment opportunity regardless of age, ethnicity, national origin, religious beliefs, disability, marital or family status, gender, gender identity, or gender expression.

The company’s core values are Caring, Sharing, and Daring.