Document Controller

Company Overview

King & Moffatt Building Services has been delivering mechanical and electrical services for more than 45 years. Its work spans a wide range of construction sectors, including industrial, logistics, food, pharmaceutical, data centres, mining, healthcare, commercial, hotel and leisure, high-end residential, public sector, and energy projects.

The business supports clients from the design phase through installation and into ongoing maintenance, backed by a skilled workforce focused on dependable, high-quality service. It has also been recognised as a Deloitte Best Managed Company for eight consecutive years and has delivered major projects across Ireland, the UK, and mainland Europe.

Role Summary

The Document Controller will handle site administration and document coordination on a project, supporting management and helping to keep information, records, and workflows organised, compliant, and up to date.

Key Duties

• Coordinate and carry out day-to-day site administration tasks while supporting project management.
• Administer the project SharePoint environment, including folder structure and document organisation.
• Receive, process, and track project documentation through the relevant software systems and client portals.
• Support site mobilisation and other tasks linked to the project management system.
• Organise meetings, compile reports, and follow through on outstanding action items.
• Build and maintain an effective filing and archiving process.
• Help ensure adherence to company policies and ISO requirements.
• Keep site records current, including the weekly progress report.
• Support the health and safety team with audit activities and the storage of safety documentation in SharePoint.
• Work with the main contractor and subcontractors’ document control or site administration contacts to obtain required paperwork.
• Contribute to the setup, execution, refinement, and ongoing improvement of the document management process.

Requirements

• Prior experience in a comparable on-site administration position.
• Strong working knowledge of Microsoft Office 365.
• Well-developed organisational skills and the ability to perform effectively in a fast-paced site environment.
• Clear written and verbal communication skills.
• Ability to build positive working relationships with the project team and broader professional stakeholders.
• Valid full driving licence.

Benefits

• Competitive salary package.
• Support for professional development.
• Employee Assistance Program.
• Health and wellness programmes.

Additional Information

The company promotes an inclusive and flexible culture to support continued growth as a dynamic and innovative organisation.

It is committed to diversity, equity, and inclusion, encouraging a workplace where people of all backgrounds feel respected, supported, and able to grow. The organisation aims to foster open dialogue, equal opportunity, and a culture that values differences and strengthens both the business and the communities it serves.