Executive Assistant

About the Organization

Harris Health System is a public safety-net healthcare provider that has served Harris County, Texas since 1966. The system focuses on improving health outcomes for the community, especially for residents who are uninsured or underinsured, through acute care, primary care, wellness, disease management, population health services, and telemedicine. Its network includes Ben Taub Hospital, a Level 1 Trauma Center, Lyndon B. Johnson Hospital, a Level 3 Trauma Center, and 39 clinics, health centers, specialty sites, and virtual care services. Harris Health is also recognized for nursing excellence and patient-centered care, and it works closely with faculty, residents, and researchers from several major Texas medical institutions.

Role Summary

The Executive Assistant provides high-level administrative and executive support to a Senior Vice President or higher, helping the leader use time effectively and maintain productive interactions with staff and the public. The role covers a broad mix of clerical, administrative, research, and management support work, along with scheduling, office coordination, communication handling, preparation of information, records management, data review, and acting as a representative for the executive when needed. This position involves working with confidential information, applying a strong understanding of internal processes, and using sound judgment and discretion to support executive activities. The role may also include training and overseeing junior clerical staff.

Minimum Qualifications

Candidates should hold a high school diploma or GED. Some college coursework or completion of formal business school is preferred. The job requires seven years of secretarial or administrative experience, including at least five years supporting senior management or executive-level leadership.

Skills and Proficiencies

Applicants should be comfortable with written correspondence and report writing, and should be able to type at 30 words per minute. Strong PC skills are required, including working knowledge of Microsoft Word. The role also calls for analytical thinking, transcription ability, advanced computer skills, Microsoft Office Suite expertise, MS Access, Outlook, and PeopleSoft. Excellent written and verbal communication skills are essential, along with the ability to communicate effectively with physicians, administrators, and department heads on behalf of the executive.

Work Schedule

This position is eligible for telecommute arrangements.