Project Coordinator

The opportunity

Wpromote is hiring a highly organized, proactive Project Coordinator to support its Product team and help keep strategic work on track. In this position, you will manage reporting routines, maintain project records, coordinate communication with stakeholders, and handle the operational tasks that keep the team moving efficiently.

This role is well suited to someone who enjoys creating order out of complex work, works well with different teams, and wants to grow a career in project management, product management, marketing, or operations. If you are detail-focused, self-starting, and eager to learn in a dynamic environment, this could be a strong fit.

What you will do

• Run recurring manual reporting and operational processes to support timely, accurate delivery.
• Coordinate meetings, user interviews, pilot sessions, and check-ins with stakeholders.
• Monitor action items, deadlines, and follow-up tasks so projects remain organized.
• Prepare meetings, capture notes, manage agendas, and update documentation.
• Collect and structure feedback from surveys, NPS responses, user conversations, and adoption activities.
• Assist with Product team communications, including newsletters and internal updates.
• Adapt existing materials such as presentations, webinars, and documentation into FAQs, internal messages, and social content.
• Keep records, documents, and project resources well organized and easy to access.
• Support coordination across internal teams and outside partners.
• Help identify ways to improve team processes and overall operational efficiency.

What you need

• Strong organization and a keen eye for detail.
• Clear written and verbal communication skills.
• Ability to juggle several tasks and priorities at once.
• A proactive mindset and readiness to own administrative and coordination work.
• Comfort using Google Workspace and tools such as Miro, Jira, Confluence, Asana, or similar platforms.
• Ability to work independently while collaborating effectively with others.
• Good problem-solving ability and willingness to learn new systems and workflows.
• 1 to 2 years of relevant experience.
• High school diploma or equivalent.

Nice-to-have experience

• Associate’s or bachelor’s degree in Business, Marketing, Communications, Project Management, or a related area.
• Background in administration, operations, or project coordination.
• Experience producing presentations, newsletters, social media content, or internal communications.

Compensation and benefits

The hourly pay range for this role is $26.44 to $28.85, depending on factors such as skills, depth of experience, education, certifications, market benchmarks, scope of responsibility, location, and the salary threshold requirements for non-exempt employees. Overtime may be available occasionally with prior approval from your supervisor. This role is expected to follow a standard 40-hour workweek, with only limited overtime as needed. The overall compensation package also includes the benefits listed below.

• Unlimited PTO
• Extended winter holiday break
• Flexible schedules
• Work-from-anywhere options in eligible locations
• 100% paid parental leave
• 401(k) matching
• Medical, dental, vision, life, and pet insurance
• Sponsored life insurance
• Short-term disability coverage plus additional voluntary insurance options
• Annual ClassPass credits and other perks

Location and eligibility

This role can be performed remotely in most U.S. states, with some exclusions. Although remote work is available, office hubs in Los Angeles, Chicago, and New York are available for learning and development events, in-person collaboration, and workspace access. Immigration sponsorship is not available for this position.

Equal opportunity and hiring notice

Wpromote is committed to building a diverse, inclusive workplace where people from different backgrounds and perspectives can thrive. The company prohibits unlawful discrimination and harassment and supports reasonable accommodations for applicants with disabilities under applicable law.

The employer participates in E-Verify and will use Form I-9 information to verify work authorization in the U.S. If authorization cannot be confirmed, the employer must provide written instructions and a chance to contact the Department of Homeland Security or Social Security Administration before taking action, including termination.

The hiring process may use artificial intelligence tools for tasks such as application review, resume analysis, or response assessment. These tools support the recruitment team but do not replace human judgment, and final hiring decisions are made by people.

Important notice

Recruiting communication will come only from official Wpromote email addresses. If a posting appears elsewhere but is not listed on Wpromote’s careers page, it may be fraudulent. No payment, fees, or sensitive information such as Social Security numbers or payment details will be requested during hiring.