Administrative Assistant

About the Company

ARENGY is a Dubai-based consultancy focused on IT, digital, and engineering services. The organization emphasizes innovative problem-solving, high-quality delivery, and dependable client service through a fast-moving and committed team.

Role Overview

This position is for an organized and detail-focused Administrative Assistant who has practical exposure to UAE visa processing and HR administration. The role involves supporting employment documentation, government-related processing, and day-to-day administrative work while ensuring compliance with UAE employment practices and Labour Law requirements.

The ideal candidate should be comfortable working in a busy environment, managing several tasks at once, and maintaining accuracy across sensitive employee records and official documents.

Key Responsibilities

• Manage the full visa process for employees, including new applications, renewals, cancellations, and updates to visa status.
• Coordinate with PROs, typing centers, and government systems such as MOHRE, GDRFA, and ICP to keep submissions moving smoothly and on time.
• Prepare and issue offer letters, employment contracts, amendments, and other HR documents in line with UAE rules.
• Arrange medical fitness tests, Emirates ID biometrics, and visa stamping for staff members.
• Keep employee files accurate and up to date in both physical and digital formats, while protecting confidentiality.
• Track visa expiry dates and follow up early to support timely renewals.
• Assist with onboarding and exit procedures, including collection of documents and clearance steps.
• Help ensure adherence to UAE Labour Law and internal HR policies.
• Respond to employee questions and communicate with relevant authorities regarding visa and employment matters.
• Provide general office support such as scheduling, filing, data entry, and report preparation.
• Take on additional administrative and HR-related tasks as assigned.

Requirements

• A bachelor’s degree in Business Administration or a closely related field is preferred.
• At least 1 to 2 years of UAE-based experience in administration or HR support.
• Hands-on familiarity with UAE visa procedures and government portal processes.
• Working knowledge of UAE Labour Law and employment regulations.
• Ability to draft contracts, letters, and formal correspondence with accuracy.
• Strong organizational ability and close attention to detail.
• Good command of MS Office tools, especially Word, Excel, and Outlook.
• Strong written and spoken English communication skills.
• Ability to manage confidential information professionally and discreetly.

Work Location

Villa Lantana 1, Dubai, United Arab Emirates.

Additional Information

This is a full-time, onsite position. The salary was not specified in the source.