Administrative Assistant - Arts and Sciences

Role overview

The Administrative Assistant supports the Arts and Sciences department by handling a mix of clerical, technical, and administrative tasks. The role also involves staying up to date on college and department policies to help keep daily operations running smoothly and efficiently.

Key duties

• Deliver friendly, professional help to internal and external customers in person, by phone, and through email.
• Prepare, enter, and issue adjunct instructor contracts, including making sure signed copies are returned before payroll deadlines.
• Handle routine administrative work such as memorandums, letters, meeting minutes, reports, purchase requests, and payment check requests.
• Enter new information and updates into computerized systems and databases.
• Start electronic paperwork for department new hires.
• Maintain the faculty textbook inventory and library records.
• Gather, review, and summarize data; generate, maintain, and audit reports and records.
• Manage the Arts and Sciences room Outlook calendar.
• Support summer camp activities when assigned.
• Complete additional related duties and special projects as needed to support the college mission, values, and goals.

Minimum qualifications

A high school diploma or equivalent is required, along with at least two years of office-based experience performing administrative work.

Preferred background

An associate degree from a regionally accredited institution is preferred.

Knowledge needed

• Working knowledge of clerical procedures, standard office practices, and common office equipment.
• Working knowledge of how to prepare reports.
• Working knowledge of record management and control.

Skills and abilities

• Strong computer ability, including confidence with Microsoft Office tools.
• Clear speaking, listening, and writing skills.
• Excellent accuracy and careful attention to detail.
• Strong planning, coordination, and organization skills to meet deadlines.
• Good interpersonal skills and the ability to collaborate effectively in a team.
• Ability to collect, organize, analyze, and summarize information.
• Ability to assess situations and use sound judgment when making decisions.
• Professional demeanor, tact, and poise.
• Ability to handle sensitive information with strict confidentiality.
• Commitment to diversity, equity, and inclusion, and the ability to work well with a diverse workforce and people with different academic, physical, learning, and socioeconomic backgrounds.

Additional information

This position requires consistent support of the college's mission, core values, and goals. The role is on-site in New Bern, North Carolina.