Administrative Support

Role Overview

Solvere Technical Group is seeking a highly organized and detail-focused Administrative Support professional to help keep office operations running smoothly, with primary emphasis on compliance and regulatory affairs activities.

Key Duties

• Deliver day-to-day administrative assistance connected to compliance and regulatory affairs, including travel, acquisitions, purchase cards, and space and real property management.
• Handle ITA and departmental data calls covering travel, procurement, property, fleet, space, and facilities matters.
• Prepare emails, reports, and taskers for circulation within OCFAO and across ITA.
• Support MOD staff in improving and simplifying policies, procedures, processes, and data-call workflows.
• Create business communications and deliverables in Microsoft Word, Excel, and PowerPoint for MOD team leads.
• Maintain organized electronic filing systems for MOD records.
• Support forms management, mail handling, DOC symbols and logos, and organizational chart updates.
• Help coordinate and execute meetings for ITA, OCFAO, and MOD teams.
• Act as backup support for MOD programs such as passport/visa, travel card, transit benefits, parking, and related services.
• Provide support for E2 and manual travel preparation for OCFAO and Office of the Under Secretary personnel, including authorizations, vouchers, local travel vouchers, reservations, premium-class travel requests, and departmental/ITA coordination.
• Assist with Sunflower Personal Property System tasks under government oversight, including property custodian support and non-inherently governmental transactions.
• Complete required initial and refresher Sunflower training as directed by the DOC Personal Property Management Manual.
• Help maintain custodial property records, including hand receipts and end-user accountability.
• Support efforts to ensure property is used only for official purposes and report excess items to the Property Accountability Officer.
• Prepare prompt reports and CD52 Asset Retirement Requests for lost, missing, stolen, damaged, destroyed, or surplus accountable property.
• Affix barcode labels, create asset records, and assist with inventories, transaction checks, and inventory documentation.
• Support fleet vehicle inventory tracking, inquiry responses, and required reporting such as FAST, vehicle reports, fleet management plans, and leadership updates.
• Assist with employee separation clearances to verify all assigned property is properly accounted for.
• Track property removed from the custodial area for repair or use elsewhere.
• Ensure supporting documentation for newly acquired property is uploaded in Sunflower.
• Help answer NIST capitalized property questions and process related actions for acquired property.
• Print hand receipts and OF-7 property passes as needed.
• Help schedule and monitor attendance for Sunflower training webinars and review training records.
• Respond to recurring and ad hoc departmental inquiries and data calls, including Sunflower role reviews, foreign gifts, training validation, critical element validation, exchange/sale validation, and excess property furnished to non-federal recipients.
• Carry out additional administrative and data-call-related assignments from the MOD Director and team leads.

Qualifications

• High school diploma or an equivalent credential is required.
• Prior administrative experience is preferred, especially in compliance or regulatory affairs environments.
• Strong working knowledge of Microsoft Office tools.
• Clear and effective written and verbal communication skills.
• Ability to manage priorities and work with limited supervision.
• Strong accuracy, organization, and problem-solving ability.

Security Requirement

A background check is required for this role.

Work Environment

This position involves extended periods of sitting, standing, and using a mouse, keyboard, and computer screen. It may occasionally require lifting objects under 40 pounds and moving within or between office buildings. The work environment is generally stable, with some seasonal variation in temperature and lighting.

Benefits

The company provides a broad benefits package that includes medical, dental, and vision coverage for employees and eligible family members, basic life insurance, short-term and long-term disability coverage, optional 401(k) participation, accrued paid time off, holidays, and access to supplemental voluntary insurance options.

Equal Opportunity

The employer maintains a policy of non-discrimination and equal opportunity. All qualified applicants will be considered regardless of disability, protected veteran status, or other protected characteristics.