Archive Specialist

About the Role

Saleh Al-Rajhi & Partners Co. Ltd is hiring an Archive Specialist to oversee the organization, preservation, and day-to-day management of records in both paper and digital form. The position focuses on keeping documents easy to find, properly secured, and aligned with internal rules as well as legal obligations.

Key Responsibilities

• Sort, label, classify, and maintain records and archival files.
• Keep physical and electronic filing systems accurate, current, and orderly.
• Protect sensitive documents through proper storage and preservation methods.
• Locate and provide archived files promptly when requested.
• Convert paper records into digital format and update electronic record systems.
• Track retention timelines and manage the secure disposal of records that are no longer needed.
• Follow organizational, regulatory, and legal requirements related to records handling.
• Safeguard confidentiality and restrict unauthorized access to documents.
• Perform routine checks and audits to verify archive completeness and accuracy.
• Work with different departments to support their records and documentation needs.

Qualifications

The role calls for a bachelor’s degree in Library Science, Information Management, Business Administration, or a related discipline. Prior experience in records handling or archival operations is preferred. Candidates should understand document management tools, archival best practices, data protection rules, and document retention guidelines.

Skills

Successful candidates should bring strong organization, accuracy, time management, clear communication, interpersonal ability, computer proficiency, database handling, and the discretion needed to work with confidential information.