Executive Assistant

Role Summary

This position is part of the Operations and Project Management teams and focuses on following thermal desorption pollution control projects from planning through execution. The role may place the person within one or several project teams at the same time, serving as Project Manager, Principal Engineer, or Project Engineer depending on project needs.

A further part of the job is to review and improve the methods, tools, and workflows used to organize and carry out projects more effectively.

Core Responsibilities

• Develop project designs and models, progressing from initial concepts to detailed technical work.
• Contribute to the design of thermal desorption and vapor treatment facilities.
• Identify and define resource needs for projects, including staff and equipment.
• Prepare supplier quotations in coordination with the purchasing team.
• Provide technical assistance to field supervisors.
• Produce technical and financial reporting for project management.
• Monitor industry developments and prepare technical notes, SOPs, and specifications.
• Coordinate process studies and testing activities.
• Track and report monthly progress on budget, schedule, and scope.
• Prepare safety plans and risk assessments.
• Continuously improve processes by staying informed on technical, financial, and environmental developments.

Required Skills and Competencies

• Works independently with strong adaptability, accuracy, and responsiveness.
• Has solid planning and organizational ability.
• Brings initiative, observation skills, and a collaborative mindset.
• Stays proactive, available, and focused on finding practical solutions.
• Demonstrates accountability and sound judgment.
• Communicates clearly in both speaking and writing.
• Is willing to travel 30% to 50% of the time.
• Is comfortable with on-site work.

Behavioral Alignment

• Shows motivation, independence, and customer focus.
• Demonstrates creativity, vision, and initiative.
• Works respectfully with others and values collaboration and adaptability.

Profile

The ideal candidate has a background as a general engineer, or in biochemistry, chemistry, electromechanics, or a closely related technical field through equivalent experience.

Experience level sought is 0 to 3 years.

Strong command of French and English is required; additional languages are considered an advantage.

Familiarity with Microsoft Office is expected, and experience with MS Project is preferred.

Reporting Structure and Working Conditions

This role sits within the Operations & Project Management service and reports to the Operations Manager or Operations Coordinator.

Depending on project location and distance, the person may need to complete short- or medium-term assignments abroad at company sites, typically lasting 3 to 6 weeks.

Application Instructions

Applicants should send a cover letter and CV addressed to Nadia Leroy.