Executive Assistant

Overview

Aviva is looking for an experienced Executive Assistant to support Director-level leaders in London. The position is based in Greater London, England, United Kingdom, with a starting salary of approximately £60,000. In this role, you will provide proactive, high-quality executive support that helps senior leaders stay organised, focused, and prepared.

You will be expected to manage demanding schedules, coordinate meetings, handle communications, and ensure documents and presentations are accurate and professionally presented. A curious mindset, strong adaptability, and a willingness to keep learning are important. An interest in, or awareness of, the current technology landscape would also be useful.

Role summary

This is a key support role working closely with Directors to keep their day-to-day priorities and responsibilities running smoothly. You will manage complex diaries, coordinate across multiple stakeholders, and help ensure the wider leadership agenda moves forward efficiently.

You will work closely with teams such as Chief of Staff offices, Executive Assistants across IWR and CIO, Operations Manager, and Company Secretariat where relevant. Where Directors are involved with Boards, you will partner with Company Secretariat to support governance activity, including scheduling, coordination, and preparation of Board materials.

The position sits at the centre of Aviva’s leadership operations and has a broad impact across strategic and operational work.

Skills and experience

• Previous experience supporting senior Directors as an Executive Assistant within a large and complex organisation, ideally in a regulated setting.
• Strong working knowledge of Microsoft Word, Excel, and PowerPoint, with the ability to produce polished presentations.
• A high level of judgement, confidentiality, precision, and the ability to deliver work quickly and accurately.
• Excellent planning, communication, and stakeholder management skills, with the confidence to balance several priorities under pressure.
• Working understanding of the relevant market or business area.

Compensation and benefits

The base salary is circa £60,000, depending on location, skills, experience, and qualifications. Aviva also offers an 8% bonus opportunity, subject to personal and company performance.

Additional benefits include a pension contribution of up to 14% from Aviva, 29 days of holiday plus bank holidays, the option to buy or sell up to 5 extra days, Aviva-funded private medical cover, up to 40% discount on Aviva products and other retailer savings, up to £1,200 in free Aviva shares per year through the Matching Share Plan, Save As You Earn participation, parental and carer leave, flexible benefits including cycle to work, 3 paid volunteering days, and wellbeing support and tools.

Working style and inclusion

Aviva welcomes applicants from all backgrounds and experiences. The organisation encourages people to apply even if they do not meet every requirement and considers flexible working, including part-time arrangements and job shares.

The business uses a smart working approach, with most colleagues spending at least 50% of their time in the office each week.

Application support

If you need another way to apply or have questions about the vacancy, you can contact the recruitment team by email.