ఉద్యోగ వివరణ

Overview

The European Central Bank is hiring an Office Administrator for its Directorate General Legal Services in Frankfurt am Main, Germany. This role sits within a small support team that works closely with senior leadership, helping keep management activities, office operations, and administrative workflows running smoothly.

Team and working environment

You will join a directorate of about 160 staff members who provide legal advice, draft ECB legal acts, and represent the institution in court. In this position, you will support a team of three people that assists the Director General or one of the two Deputy Directors General, while also coordinating with other ECB business areas and external counterparts across EU, international, and financial institutions.

The organization highlights its commitment to inclusion and diversity and welcomes applicants regardless of age, disability, ethnicity, gender, gender identity, race, religion, sexual orientation, or other personal characteristics.

What the role involves

This position combines administrative, operational, and coordination work. It includes direct support to senior management, helping organise meetings and events, managing calendars and inboxes, handling travel and appointment logistics, and preparing related documentation. You will also work with high-level stakeholders, support internal communication initiatives, and contribute to process improvement and knowledge management across the directorate.

The job also involves monitoring resources, processing invoices, managing procurement and contracts, and assisting with budgeting-related tasks. The ECB notes that the role offers the chance to use modern tools and technology to manage processes, events, information, and legal operations in a multicultural environment.

Employment terms

This is a fixed-term appointment. The contract is for one year from the selected candidate’s start date and may be extended depending on individual performance, organisational needs, and budget availability. In some cases, the arrangement may later be converted in line with ECB employment conditions.

The role is full time, based in Frankfurt am Main, Germany, and the application deadline is 16.07.2026. The recruitment process will be conducted remotely and will include a written exercise and interviews. Suitable candidates who are not selected may be kept on a reserve list for similar roles.

Salary and benefits

The position offers a monthly net salary of €4,278 under Salary D, bracket 1, step 1, together with additional benefits.

Key responsibilities

Support the day-to-day organisation and smooth operation of senior management and the wider directorate, including meeting coordination.
Provide administrative assistance to senior leaders, such as diary and mailbox management.
Arrange travel, appointments, and meetings, and prepare the relevant supporting materials.
Work with senior internal and external stakeholders, including Executive Board offices and high-level counterparts.
Help plan and deliver communication activities, including town halls, surveys, and similar initiatives.
Assist with organising conferences, events, and other high-level meetings.
Contribute to streamlining, digitising, and automating business processes, and help improve knowledge management.
Track resources, process invoices, support procurement and contract administration, and help with budgeting queries.

Required qualifications and experience

A relevant vocational qualification or university degree, or an equivalent background, in fields such as paralegal studies, business administration, project management, process management, data science, or another related area.
At least two years of experience working as an executive assistant or business process administrator.
Practical understanding of stakeholder management, including task, project, and event planning and progress reporting.
Experience handling confidential or sensitive information with discretion.
Background in managing operational processes and improving them over time.
Ability to work in a team and manage several requests at once, including shared inbox workflows, while switching between tasks efficiently.
Advanced proficiency with MS Office tools, including Word, Excel, PowerPoint, Outlook, SharePoint, Teams, and Planner, as well as tools for planning, budgeting, projects, and travel arrangements.
Experience organising and supporting virtual, hybrid, and in-person meetings.
Strong English skills at C1 level and at least one other EU official language at B1 level.

Preferred profile

Prior exposure to a legal working environment.
Experience publishing key documents and communications on internal and external platforms.
A proactive mindset, with a tendency to support colleagues and improve your own performance continuously.
Openness to learning from different viewpoints and using those perspectives to strengthen your work.
Confidence in identifying the need for change and suggesting workable alternatives.
Strong analytical thinking and the ability to perform effectively even when information is incomplete.
A service-oriented approach with the ability to deliver according to stakeholder needs.
Motivation to contribute to the team’s goals and grow the skills needed for this position.

Office Administrator