Project Coordinator

About the Role

RAVL works with organizations tackling complex change and aims to deliver practical, high-value outcomes. They are hiring a highly organized Project Coordinator to support the Advisory team in a role that requires flexibility, strong coordination, and comfort in fast-moving client settings.

This position is very hands-on and centered on relationships. It combines executive-style coordination with project support, helping ensure that workshops, meetings, and other client interactions are well planned and executed, while keeping multiple teams aligned across shifting priorities.

Key Responsibilities

• Arrange all logistics for client-facing engagements, including workshops, meetings, and working sessions held both onsite and online.
• Handle intricate scheduling across several stakeholders, different time zones, and varied client contexts.
• Develop and sustain strong working relationships with Executive Assistants and client contacts.
• Work effectively within client organizations by understanding key people, decision paths, and how work gets done.
• Support several engagements at once and move quickly between priorities and contexts.
• Manage practical details such as room reservations, AV arrangements, catering, building access, and session materials.
• Choose the most suitable engagement format, whether in person or virtual, based on the situation and goals.
• Spot potential issues early and take action to prevent coordination problems before they escalate.
• Maintain very high accuracy and close attention to detail in all coordination tasks.
• Serve as a central coordination hub across teams to keep everyone aligned and delivery running smoothly.

Experience and Fit

The ideal candidate brings experience from a coordination-intensive position such as Project Coordinator, Executive Assistant, or a similar role. Success in this job requires confidence in complex, high-pressure environments, strong organization, and the ability to manage several priorities and relationships at the same time.

Skills and Attributes

• Strong organizational and planning ability
• Exceptional attention to detail
• Capability to manage multiple stakeholders and priorities
• Quick learner who can work with limited guidance
• Clear written and verbal communication
• Relationship-building and stakeholder management
• Comfort working across teams, clients, and different work styles
• Experience coordinating distributed teams and time zones
• Professional judgment when working with senior stakeholders

Preferred Qualities

• Practical and solution-focused approach
• Composed and reliable under pressure
• Proactive mindset with strong anticipation skills
• High sense of responsibility and ownership
• Detail-oriented while still keeping the broader picture in view
• People-first approach to working relationships

Why Join RAVL

You will join a collaborative, high-performing team that values curiosity, adaptability, and impact. The work environment is varied and complex, offering exposure to different clients and engagements while strengthening your coordination and stakeholder management skills in a supportive, team-oriented culture.

Compensation and Benefits

• Variable bonus and RRSP contributions linked to performance and delivery impact
• Four weeks of paid time off, in addition to public holidays
• Paid development days plus ongoing learning opportunities
• Comprehensive medical and dental coverage, including mental health support
• Ongoing learning through training, mentorship, and certification support

Additional Information

This is a permanent position. The annual base salary range is CAD 70,000 to CAD 85,000, with total compensation potentially including extra incentives or bonuses. Final compensation will depend on experience, skills, and qualifications.

RAVL may use AI-based tools to help review applications, summarize submissions, or assess responses. These tools support recruitment staff but do not replace human judgment. Final hiring decisions are made by people. If you want more information about how your data is handled, you may contact the employer.

Equal Opportunity and Accessibility

RAVL is committed to equal opportunity, inclusion, and accessibility. Applications are welcomed from all qualified candidates, including people from underrepresented communities. Workplace accommodations can be requested at any stage of the hiring process.