Recruiting Coordinator

About the role

Odoo is seeking its first Recruiting Coordinator to help establish the foundation for recruiting operations. This position will work closely with recruiters and hiring managers to bring consistency, organization, and a strong candidate experience as the company continues to grow.

The role is based in Brisbane, CA and follows a hybrid schedule of 4 days onsite and 1 day remote.

Important application and work authorization notes

To avoid duplicate efforts, candidates are asked to limit themselves to a maximum of 3 applications within a 12-month period.

Applicants must be legally authorized to work in the United States for any employer on a long-term basis. At this time, employer sponsorship for work visas is not available.

About Odoo

Odoo is an open-source ERP platform that brings together business applications in one integrated system. Its modular tools support a wide range of functions, including accounting, inventory, CRM, and project management, helping organizations improve efficiency and scale their operations.

What you will do

• Work alongside Recruiting, HR, and Operations to keep hiring workflows consistent and effective as the team grows.
• Coordinate interview scheduling, candidate communication, and logistics for the recruiting process.
• Use systems such as ATS, Google Calendar, Discord, text messaging, and related tools to support daily recruiting activities.
• Keep candidate data accurate, organized, and up to date across recruiting systems.
• Help build dashboards, reports, and other operational tracking tools that improve visibility into the hiring pipeline.
• Identify process gaps or inefficiencies and collaborate on practical improvements.
• Support job posting setup and updates across multiple platforms, with attention to accuracy and timing.
• Monitor posting performance and help make adjustments that improve candidate flow and lead quality.
• Assist with top-of-funnel recruiting work such as screening questions, referrals, and sourcing coordination.
• Track recruiting source data and support funnel analysis when needed.
• Assist with candidate assessment administration by tracking submissions and maintaining evaluation records.
• Help keep SOPs, templates, and recruiting documentation organized and current.
• Contribute to recruiting projects, process updates, and other operational initiatives as needed.

What we are looking for

The ideal candidate is highly organized, detail-oriented, and comfortable creating structure in a fast-moving environment. This person should be able to manage competing priorities, adapt quickly to new tools and systems, and bring a proactive, problem-solving mindset.

Strong communication skills and a candidate-first approach are important, along with the ability to work well through ambiguity and help build processes from the ground up.

Nice to have

• Background in high-volume recruiting coordination, people operations, or a startup environment moving quickly.
• Experience designing, refining, or scaling workflows and operating processes.

Compensation and benefits

• Estimated annual pay range: $70,000 to $80,000.
• Medical, dental, vision, and life insurance.
• FSA, HSA matching, 401(k) matching, and commuter benefits.
• Paid time off, paid sick leave, and paid holidays.
• Employee Assistance Program with 3 telehealth sessions of 1 hour each with licensed mental health professionals.
• $100 toward a home office setup.
• Chef-prepared lunches, plus snacks, fruit, and drinks available.
• Company-sponsored events for groups of 6 or more employees.
• A collaborative and positive team environment.

Equal opportunity and fair chance notice

Odoo values diversity and inclusion and welcomes candidates from a wide range of backgrounds, experiences, abilities, and perspectives. The company is an equal opportunity employer and considers qualified applicants with arrest and conviction records in accordance with the San Francisco Fair Chance Ordinance.