Senior Executive Assistant

Role Overview

Trident Consulting is hiring a Senior Executive Assistant for a client in Aliso Viejo, California. The role is based in California and offered as a contract position, with a hybrid setup referenced in the source.

This opportunity is for an experienced Executive Business Partner or Senior Executive Assistant who can provide high-level strategic, administrative, and operational support to multiple senior leaders at the VP level and above. The right candidate will be highly organized, resourceful, and able to work effectively in a fast-moving, high-growth environment while handling sensitive information with the utmost discretion.

Key Responsibilities

• Support 2 to 3 senior executives at the VP level or higher with both strategic and administrative assistance.
• Own complex calendar management and meeting coordination across multiple time zones through Google Calendar.
• Arrange domestic and international travel, including flights, lodging, ground transport, itineraries, and expense follow-up.
• Coordinate leadership meetings, department offsites, executive gatherings, and team-building sessions.
• Work with vendors, hotels, venues, catering partners, travel arrangements, and event budgets.
• Stay ahead of executive priorities by spotting scheduling conflicts and anticipating business needs in advance.
• Build and maintain strong working relationships with internal teams, senior leaders, and external executives.
• Support performance review and promotion cycles by managing timelines, meetings, and related documentation.
• Protect confidential information and exercise sound judgment at all times.
• Contribute to multiple projects and ensure work is completed accurately and on time.

Requirements

• At least 7 years of experience supporting senior executives as an Executive Assistant or Executive Business Partner.
• Demonstrated success handling complex calendars, international travel, and executive-level meetings.
• Strong coordination, planning, and organizational capabilities with the ability to juggle several priorities.
• Clear and effective written as well as verbal communication skills.
• Excellent attention to detail and strong troubleshooting skills.
• Ability to work independently in a demanding environment while maintaining professionalism and confidentiality.

Preferred Background

• Prior experience in a fast-growing technology, SaaS, or startup setting is preferred.
• Background supporting Product or Engineering leadership teams is an advantage.
• Exposure to cybersecurity organizations is considered a plus.
• Practical experience with Google Workspace, including Google Calendar and Google Drive.
• Familiarity with Slack, Workday, Expensify, Confluence, and Coupa.

About Trident Consulting

Trident Consulting is an award-winning staffing and consulting firm based in San Ramon, California. Founded in 2005, the company works with Fortune 500 organizations and fast-growing businesses to place talent across technology, engineering, business operations, and professional services.

The firm supports contract, contract-to-hire, and direct-hire hiring needs across areas such as IT, data and analytics, cloud, cybersecurity, finance and accounting, HR, operations, and related functions. Its recruiting approach is designed to help clients fill specialized and difficult roles with speed, quality, and scale.