Team Assistant

About Helsing

Helsing is a defence AI company focused on protecting democratic societies through technological leadership. The organisation aims to help open societies preserve sovereign decision-making and maintain control over ethical standards as powerful technologies such as AI continue to evolve.

The company is built around a mission-driven group of engineers, AI experts, and customer-facing programme managers. It values thoughtful discussion about the use of technology in defence, including its benefits and ethical implications, and welcomes people who want to solve complex, high-impact problems across European teams.

About the role

As Team Assistant, you will provide the core administrative support for Helsing’s German leadership team, particularly in the context of government and industry engagement. The role is centered on enabling smooth operations through strong coordination, careful handling of correspondence, precise travel planning, and reliable administrative organisation.

Day-to-day responsibilities

• Serve as the team’s main contact for communication across internal functions, external partners, and service providers, ensuring information moves clearly and efficiently.
• Keep complex calendars organised, identify clashes early, and resolve scheduling issues to make the best use of the leadership team’s time.
• Plan and manage end-to-end domestic and international travel, taking full responsibility for arrangements so business trips run without disruption.
• Prepare travel expense submissions and oversee routine team expenses with accuracy and attention to compliance.
• Arrange meetings and manage communication with senior officials from government and business, alongside internal executive leaders.
• Screen, prioritise, and route incoming requests so urgent matters reach the right people quickly.

What you should bring

• Strong written and spoken communication skills, including confidence in dealing with senior stakeholders in both private and public sectors.
• Good task prioritisation and the ability to stay organised in a busy, fast-moving environment while adapting to changing daily needs.
• Sound judgement, dependability, and a high level of discretion when working with confidential or sensitive information.
• Comfort using standard administrative tools such as MS Office and Outlook, especially for complex scheduling and coordination.
• Professional fluency in both German and English, in speaking and writing.
• Practical experience in administration, workplace coordination, or a similar support role, with the ability to anticipate team requirements.

Nice to have

• Experience using SAP Concur or a comparable expense management platform.
• Stronger background in travel coordination and end-to-end event planning.
• Familiarity with the operating pace and routines of high-growth or technology-led environments.

Why join Helsing

• Contribute directly to work that supports the protection of democratic countries while navigating important ethical and geopolitical considerations.
• Work on unusually demanding technical and organisational challenges where robustness, safety, and ethics matter greatly.
• Be part of projects at the cutting edge of areas such as reinforcement learning, distributed systems, generative AI, and deployment infrastructure.
• Join a company that aims for major capability leaps, has already secured significant government contracts, and focuses on ambitious outcomes.
• Be part of a culture that encourages healthy debate, responsible autonomy, critical thinking, and ownership over how the team works.

What Helsing offers

• A competitive salary plus VSOP options.
• Relocation assistance of up to €2,500 and four weeks of temporary accommodation.
• An annual learning allowance of €500 / £450.
• Health and wellness support, including gym membership and access to Nilo.health mental health support.
• Regular company events and monthly social allowances.
• Enhanced parental leave: 22 weeks fully paid for primary caregivers and 6 weeks for secondary caregivers.
• Family support benefits, including 5 days of paid emergency family leave, a 100% remote work option during pregnancy, and a phased return-to-work arrangement.
• These benefits are core offerings across locations, though some sites may provide additional benefits.

Equal opportunity and privacy

Helsing is an equal opportunity employer and welcomes applicants regardless of race, religion, sexual orientation, age, marital status, disability, or gender identity. Applicants are asked not to submit personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health information, or sexual orientation data. Candidate privacy and confidentiality rules apply.