Administrative Coordinator

Role Overview

This contract Administrative Coordinator role is based in Vernon, British Columbia, and is set up as an onsite position. The assignment runs for 6 months, with the possibility of being extended. The position supports procurement activities and field operations for a major infrastructure-focused organization. It is well suited to someone who is highly organized, accurate, and comfortable helping operational teams in a busy, fast-moving setting.

What You’ll Do

• Deliver day-to-day administrative assistance to operational, construction, and field-based teams.
• Help handle procurement tasks, purchase requests, and related paperwork.
• Keep records, reports, and project files organized and up to date.
• Assist with scheduling, tracking, and communication between office staff and field personnel.
• Support data entry, document control, and general office administration tasks.
• Work with internal teams and external suppliers as needed.
• Maintain information so it remains accurate, orderly, and aligned with company procedures.
• Contribute to smooth operational workflows and efficient project delivery.

What We’re Looking For

• Prior experience in an administrative role within a professional setting.
• Background in procurement support or purchasing administration.
• Experience assisting construction teams, field operations, or project-based groups.
• Strong planning, prioritization, and time-management abilities.
• Clear verbal and written communication skills, plus a professional approach with others.
• Comfort using Microsoft Office tools.
• Ability to juggle several priorities while staying effective in a team environment.
• Careful attention to detail and a commitment to accuracy.

Preferred Background

• Exposure to SAP or working knowledge of the system.
• Experience in utilities, infrastructure, construction, or industrial environments.
• Experience supporting teams that operate in the field rather than solely from an office.

Additional Information

This opportunity is intended for an administrative professional with procurement support experience and exposure to construction or field operations. Applicants must already be in Canada, legally permitted to work in Canada, and able to secure any required Government of Canada work permits before applying. Only candidates chosen for the next stage will be contacted, as the employer receives a high volume of interest.

About the Employer

MatchBox Consulting Group is a recruitment and solutions firm based in downtown Vancouver and serving clients across Canada. The organization works across IT and Technology, Engineering and Technical, Real Estate and Construction, and Accounting and Finance. It focuses on building meaningful workplace connections and creating strong opportunities for both employers and job seekers.

Equal Opportunity Statement

The employer is committed to fair hiring practices and welcomes applications from people of all backgrounds, including racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. Hiring decisions are guided by objective evaluation criteria, and recruitment teams receive ongoing training to support an inclusive and respectful candidate experience.