Executive Assistant

Role overview

Billion Body is looking for a remote full-time Executive & Brand VA who can support two founders across executive operations, premium partnerships, events, brand experience, social media, and CRM work. This is a long-term position for someone who can take full ownership, work independently, and maintain a high standard without close supervision.

Compensation

The role pays $1,400 per month plus performance bonuses linked to partnership results, event delivery, and brand milestones.

AI-native requirement

Daily use of Claude is mandatory. It must be part of your regular workflow for research, drafting, scheduling, and communication. The team is AI-first and expects the same approach from this role. You must demonstrate how you use Claude in your Loom recording.

About Billion Body

Billion Body is a premium health and wellness brand founded by Ruh and Liv. The business includes a paid community, luxury partnerships, speaking events, branded experiences, and relationships with luxury hotels, concierge services, and wellness brands. This position acts as the central support function connecting all of those moving parts.

What you will own

You will be responsible for a wide range of executive and brand tasks, including calendar and email management, call screening, travel coordination, and confidential document handling with discretion. The role also includes being the first point of contact for partnerships with luxury hotels, concierge services, and speaking events, handling outreach through early negotiation and escalating only when meetings or agreements are needed.

You will manage events end to end, including speaking engagements and in-person dinners. That includes venue outreach, negotiation, guest experience, name card design and quality checks, and on-site preparation. On the brand side, you will help manage Ruh's social media workflow, distribute content through Metricool, review analytics, and identify what is performing well.

Additional responsibilities include coordinating branded gift boxes and custom merchandise, negotiating with vendors, drafting brand copy for collaborations, supporting luxury experience execution, organising CRM data for leads and partners, helping with the Beyond Concierge community subscription model, developing SOPs for Beyond service delivery, and coordinating newsletter content distribution and press opportunities with Liv.

Requirements

• Strong spoken and written English with the ability to represent a premium brand professionally every day.
• Regular, active use of Claude for research, drafting, and daily operational work.
• Experience in executive support or senior-level virtual assistant / executive assistant roles.
• Comfort handling communication for luxury brands and partnerships.
• Proven experience coordinating events from start to finish.
• Ability to organise and maintain CRM data effectively.
• Self-driven, careful, detailed, and discreet in handling information.
• Capacity to work independently without needing step-by-step guidance.

Not a fit if

This opportunity is not suitable if you do not use Claude or other AI tools in your daily work, if your English is not strong enough for external luxury-brand communication, if you have only transactional VA experience without brand or relationship exposure, if you need constant direction, or if you are looking for a task-only role rather than one requiring judgment and ownership.

Tools

Claude, Metricool, Circle, Google Workspace, Slack, and a CRM system to be confirmed.

Application notes

To apply, share your most relevant VA/EA experience, especially work involving partnerships, events, brand experience, or high-end client environments. Also explain how you use Claude in your daily workflow, including the specific tasks it supports and what it helps you do faster. Submit a 2–3 minute Loom introducing yourself and showing one example of work you have owned end to end that required organisation and judgment. Include your timezone and availability.

A Loom video is required. Applications without a Loom will not move forward, and communication style plus English level will be assessed before any interview is offered.