Executive Assistant

Role Overview

This position is for a highly capable Executive Assistant who will work closely with the Chief Financial Officer and the broader strategic leadership group. The role is highly visible and calls for a self-directed professional who can stay organized, think ahead, and perform effectively in a fast-moving, high-growth environment with limited supervision.

The company is scaling rapidly and preparing for the demands of operating as a public-company-ready organization. In this role, you will act as a dependable partner to the CFO, helping improve executive productivity, strengthen operational discipline, and put in place repeatable processes and operating cadences that support continued expansion.

The right candidate will already have strong experience supporting senior executives at the highest level, along with sound judgment, discretion, and a strong sense of accountability. You should be comfortable making practical decisions and advancing work when immediate direction is not available, relying on business judgment and a clear understanding of priorities.

The CFO has a background in investment banking and expects a high level of responsiveness, precision, and follow-through. The successful hire will be able to operate with the rigor and pace common in demanding financial services settings while also fitting into a collaborative, entrepreneurial culture.

Executive Support

• Act as a strategic partner to the CFO by anticipating needs and helping priorities move forward efficiently.
• Coordinate demanding calendars across multiple time zones, balancing overlapping commitments while working closely with senior leaders and other Executive Assistants.
• Serve as a reliable extension of the CFO by exercising judgment and making informed decisions when immediate guidance is not available.
• Keep multiple priorities moving with a strong sense of urgency and a consistently proactive mindset.
• Protect confidential information and handle sensitive matters with professionalism and discretion.
• Develop trusted relationships across the business and help influence outcomes without formal authority.
• Represent the Office of the CFO credibly and professionally in interactions with senior leaders, board members, investors, auditors, banking partners, and other external contacts.

Meetings and Business Operations

• Organize and run leadership meetings, operating reviews, planning sessions, and strategic discussions.
• Build presentation materials, agendas, templates, and supporting documents for executive, board, and leadership meetings.
• Record meeting notes, track follow-up items, monitor deliverables, and help close out action items and OKRs.
• Coordinate board meetings and governance-related work with internal and external partners, ensuring timelines and deliverables stay on track.
• Design, document, and improve workflows, processes, and operating rhythms that strengthen efficiency and executive effectiveness.
• Spot process breakdowns and suggest scalable improvements that enhance communication, coordination, and operational performance as the company expands.

Team and Administrative Support

• Provide administrative assistance to the CFO and selected members of the strategic finance leadership team.
• Manage expense reports, including those involving international travel and multiple currencies.
• Support team initiatives, contact management systems, organizational records, and general administrative processes.
• Work closely with the CEO’s Executive Assistant and the wider Executive Assistant network to keep executive priorities aligned.
• Contribute actively to the Executive Assistant community by sharing best practices, building partnerships, and promoting a high standard of support across the organization.

Qualifications

Ideal candidates will have at least 8 years of Executive Assistant experience supporting C-level leaders such as CFOs, Presidents, COOs, founders, or senior finance executives. Backgrounds in investment banking, private equity, venture capital, public-company finance, management consulting, or high-growth technology environments are especially relevant.

Success in this role requires a strong ability to work at the speed and precision expected in senior executive or financial services settings, along with the confidence to navigate ambiguity and keep work moving independently when needed.

Experience in organizations undergoing major growth, transformation, IPO preparation, or public-company operations is strongly preferred. The role also requires the ability to influence across teams, drive accountability, and secure results without direct authority.

You should bring strong executive presence, excellent communication and relationship-building abilities, and a process-focused approach that helps identify inefficiencies and implement better systems. Comfort with urgency and occasional work outside standard business hours is also important.

What Success Looks Like

• The CFO can stay focused on strategic work because day-to-day complexity is handled smoothly.
• Calendars, meetings, travel, communications, and stakeholder interactions continue without disruption even when priorities shift and executive availability is limited.
• Repeatable processes, operating cadences, and support systems are introduced to help the company scale and prepare for future public-company needs.
• Strong working relationships are built with the executive team, board stakeholders, and the Executive Assistant community.
• The Executive Assistant becomes a trusted advisor, dependable operator, and highly credible representative of the Office of the CFO.

Compensation

The role is paid at an hourly rate of $55 to $60.

Additional Information

This is an onsite contract position based in New York, NY. The role may occasionally require work outside standard business hours.