Executive Assistant

About The Role

We are seeking a highly organized, proactive, and dependable Executive Assistant to support internal operations and help coordinate communications across the business. This role will work closely with leadership and team members to manage email communication, scheduling, meeting coordination, document handling, and day-to-day administrative support. The ideal candidate is someone who can hit the ground running, work independently, communicate clearly, and help keep the team organized and moving efficiently.

Key Responsibilities

• Provide direct administrative support to leadership and internal team members
• Manage and prioritize a shared service inbox and respond to inbound inquiries as needed
• Coordinate internal and external meetings, including scheduling and follow-up
• Assist with email communication with clients, business partners, and internal stakeholders
• Prepare, organize, and update documents, reports, and spreadsheets
• Maintain and manage records accurately and efficiently
• Support workflow coordination across multiple internal tasks and projects
• Use standard office tools and online systems to assist with daily operations
• Help streamline administrative tasks currently handled across the team

Required Skills & Qualifications

• Strong proficiency in Microsoft Excel, Outlook, Word, and PDF tools
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail
• Comfortable managing multiple priorities in a fast-paced environment
• Ability to work independently with minimal hand-holding
• Strong internet connection and reliable remote work setup
• Experience handling email inboxes, scheduling, and administrative coordination
• Ability to learn new systems quickly

Nice To Have

• Experience supporting executives or managing client-facing administrative work
• Familiarity with online HR or workflow platforms
• Experience in a remote or offshore support environment

Ideal Candidate Profile

The Perfect Candidate Will Be Professional and dependable, strong with communication and follow-through, comfortable working internally with a team and occasionally externally with clients. They should be detail-oriented, proactive, and solutions-driven, able to manage a variety of administrative and coordination tasks with confidence.

Compensation

Competitive monthly compensation based on experience and location. This role is intended as a long-term, full-time position.