Operations & Technical Coordinator

Job overview

DP World is seeking an Operations & Technical Coordinator in Qatar to support the day-to-day running of the assigned fleet in a well-organized and structured way. The role focuses on operational coordination, documentation control, compliance follow-up, reporting, and technical administration across vessels and related service providers.

Key responsibilities

• Coordinate daily fleet operations and make sure all operational requirements are handled in an orderly manner.
• Work with shipping agents to keep vessel documentation complete so ships can clear ports in and out without delay.
• Ensure vessel activities align with the relevant local and international regulations.
• Prepare accurate daily, weekly, and monthly reports, and file them properly for future access.
• Review purchase requisitions raised by vessels in NS5 and follow up so supplies are delivered on time.
• Track scheduled vessel requisitions to confirm they comply with procurement procedures.
• Raise purchase orders for all services in line with purchasing rules and follow each case through until the SO/SR is closed in NS5.
• Monitor monthly compliance submissions related to SVP and ISM/ISPS/MLC from vessels, and upload all reports to the company server for record-keeping.
• Confirm that vessel certificates and service reports remain current in NS5 and on office servers for quick reference.
• Keep records of all vessel P&I, H&M, and flag insurance documents and update vessel files whenever needed.
• Participate in vessel audits, flag inspections, and third-party inspections, and track corrective actions through to closure.
• Make sure checklist items for vessel certification and safety equipment status are serviced on time and that any equipment faults are repaired promptly.
• Support compliance with the company’s ISM/ISO quality, health, safety, security, and environmental policies by checking that vessel documents meet required standards.
• Help implement operational and technical standards and procedures across the business unit.
• Assist in drafting memoranda, operations or technical updates, procedure reminders, vessel inspection reports, technical bulletins, and similar communications.
• Coordinate travel arrangements for operations staff, technical staff, and third-party service providers, including tickets, hotel bookings, visas, and travel expense reimbursements.

Requirements

• Experience in vessel operations, marine documentation, or technical coordination is needed.
• Strong understanding of compliance, reporting, and document control processes is expected.
• Ability to handle purchase and service follow-ups using NS5 or similar systems.
• Familiarity with ISM, ISPS, MLC, ISO, and related maritime standards is important.
• Good coordination skills are required for working with agents, vessels, auditors, and internal teams.
• Attention to detail and the ability to manage multiple follow-ups and deadlines are essential.
• Capability to prepare clear reports, memoranda, and technical communications is required.

Additional information

No stipend or salary information was provided for this role. No number of openings, start date, or application deadline was stated.

About the company

DP World is the hiring company for this role.