Project Development Coordinator

About the Company

I-Grace is a high-end residential construction and advisory firm with close to 40 years of experience creating exceptional homes for discerning clients. The company is recognized for its strong partnerships with owners, architects, and designers, as well as the precision and care applied to every project.

Quality and integrity are core expectations at I-Grace. The team focuses on delivering a smooth, personalized client experience from the first discussion through completion and beyond.

Role Summary

The Project Development Coordinator is a client-facing support position on I-Grace’s Project Development Team. The role reports to the Senior Vice President and helps advance new opportunities while supporting ongoing relationships with owners, architects, and designers throughout the project lifecycle.

Working alongside the SVP and Project Development Manager, the coordinator handles coordination and administrative tasks tied to proposals, business development, events, and digital marketing materials. The ideal person is highly organized, proactive, and attentive to detail, helping the team stay aligned and client relationships well supported.

Business Development and Relationship Support

• Serve as a first contact for clients, architects, and designers involved in new project inquiries.
• Help the SVP and Manager move opportunities ahead by maintaining steady communication with key stakeholders.
• Represent I-Grace at networking sessions, business development meetings, and industry events.
• Coordinate the intake, development, and documentation of new project leads and inquiries.
• Maintain thorough notes and prepare reports on existing relationships and active prospects.

Proposals and Project Coordination

• Support the development of proposals and client solutions, including coordination of I-Grace resources for implementation.
• Assist in preparing RFP materials by editing or drafting copy, identifying relevant portfolio examples, and building graphics in InDesign, Creative Cloud, Bluebeam, and Excel.
• Help define scopes of work and related phases of work.
• Collect, organize, and archive prospect materials such as drawings, photographs, written reports, and scope documents.
• Prepare and submit prospect approval forms.

Internal Collaboration and Administrative Support

• Work with teams across the company to create client touchpoints, gifting ideas, seasonal outreach, and engagement activities.
• Learn the company portfolio and stay up to date on active projects and key relationships.
• Assist the SVP with internal business development meetings, including preparation and note-taking.
• Provide administrative support for expenses, scheduling, filing, and travel coordination.

Brand and Digital Presence

• Help plan and execute events that highlight I-Grace.
• Organize, revise, and maintain digital collateral and the digital portfolio as needed.
• Manage and keep the contact database current.

Qualifications

• At least 1–2 years of experience in architecture, interior design, project management, or luxury private property management.
• BA in Architecture, Construction Management, or a related discipline, or equivalent construction experience.
• Background in high-end residential work and/or luxury brands.
• Ability to interpret architectural drawing sets.
• Understanding of technical architectural elements, formal architectural styles, and the stages of the design process.
• Working knowledge of CAD, Bluebeam, and Adobe Creative Suite, including InDesign, Photoshop, and Illustrator.
• Strong written and verbal communication skills.
• Excellent organization and close attention to detail.
• Valid driver’s license with a clean record preferred for client travel around the New York area.

Ideal Candidate

The right candidate is organized, proactive, and committed to delivering reliable, high-quality support across the role. They communicate clearly, listen well, follow through consistently, and understand how their work affects the client experience.

This person is comfortable handling both administrative work and client-facing interaction, learns quickly, asks thoughtful questions, and contributes to a high-performing team. They thrive in a fast-moving environment, take ownership, and bring a positive, solutions-oriented mindset with a “no task too small” attitude.

Compensation and Benefits

The salary for this role is $75,000 to $100,000 per year, depending on experience.

• Medical insurance with virtual visits and health advocate access, plus dental and vision coverage
• 401(k) with company matching
• Generous paid time off
• Professional development support
• Accident, critical illness, and hospital indemnity insurance
• HSA and FSA options
• $50,000 employer-paid life insurance
• Commuter benefits
• Legal plan benefits
• Identity and fraud protection benefits
• Pet solution benefits
• Employee referral bonus
• Employee Assistance Program
• Home and auto discounts and additional perks

Why Join Us

This role offers the chance to grow a career at the intersection of luxury, design, and construction in New York’s highly competitive residential market. As the Project Development Coordinator, you will gain practical experience in business development, client relations, and project coordination while working with a team known for excellence, integrity, and service.

Equal Opportunity and Ethical Standards

The company is committed to a respectful, professional workplace built on integrity and equal opportunity. Employees are expected to maintain high ethical standards in all business activities and interactions.