Document Controller

Role Overview

This opportunity is with a major infrastructure programme in Abu Dhabi, supporting the delivery of a next-generation digital infrastructure development. The work involves close coordination across design, project, and commercial teams in a highly governed, mission-critical environment. The role sits within a team focused on delivering resilient infrastructure using established programme and project management practices.

Core Duties

• Handle document administration and information control by organising, numbering, filing, sorting, and retrieving both digital and hard-copy records from project teams, consultants, and subcontractors.
• Make sure all information is handled according to company procedures and the rules of the document management system being used.
• Support the setup and onboarding of internal staff and external project participants on the project system.
• Check newly uploaded documents to confirm they meet quality and procedural standards before circulation.
• Create, maintain, and revise distribution lists so documents reach the right people and organisations.
• Keep the project work package matrix updated and route documents to the appropriate work packages.
• Prepare in-app reports for the project team whenever required.
• Manage user access rights and permissions within the project system.
• Ensure key workflows, including the RFI process, are carried out in line with project procedures.
• Work in a coordinated way to support the transition toward net zero carbon, including identifying and managing carbon impacts and reduction opportunities during delivery.

Required Background

• A university degree is required.
• Strong hands-on experience with electronic document management systems such as Aconex, SharePoint, and the MS Office suite.
• Excellent communication, organisation, and time-management abilities, with a high level of accuracy in document control work.
• Good understanding of project workflows, document handling practices, and current industry standards.
• Prior work experience in the United Arab Emirates is mandatory for client approval.

Work Style and Company Values

The organisation places strong emphasis on safety, client commitment, integrity, and continuous improvement. It encourages a safe and inclusive workplace, takes ownership of delivery quality, and promotes development opportunities for its people.

Additional Information

The employer is open to discussing part-time, flexible, and hybrid working arrangements if these can suit the role.

Important Notice

This posting includes a standard recruitment disclaimer advising applicants to verify employer credentials independently and to avoid sharing money, banking, or sensitive personal information during the hiring process.