Executive Assistant

About the Company

Cox & Company, LLC is a commercial construction business based in Atlanta, Georgia, with another office that supports the Philadelphia and South Jersey market. The firm works across the full construction lifecycle, including interior build-outs, preconstruction, design-build, renovations, construction management, and facility management. Its focus is to deliver quality outcomes at fair pricing and within practical timelines. The company also emphasizes long-term client value through experienced estimating, construction, and project management support.

The organization is guided by values such as teamwork, safety, accountability, integrity, inclusion, respect, loyalty, and quality. In addition to delivering strong projects, Cox & Company, LLC aims to build dependable teams and lasting relationships that support clients, employees, partners, and the wider community.

Role Summary

The Executive Assistant will act as a high-trust partner to leadership, providing senior-level administrative, operational, and executive support. The position involves keeping office operations organized, managing important communications, and helping ensure that leadership priorities move forward smoothly. This role suits someone who is highly organized, forward-thinking, discreet, and comfortable working in a demanding, fast-moving environment.

Key Responsibilities

• Organize and manage the executive schedule, including meetings, appointments, and travel.
• Arrange domestic and international travel plans, including itineraries, lodging, and related expense coordination.
• Spot calendar conflicts early and resolve overlapping priorities before they become issues.
• Act as the main point of contact between executives and clients.
• Review, filter, and handle incoming emails, calls, and meeting invitations.
• Prepare and refine correspondence, presentations, reports, and other executive-facing documents.
• Coordinate leadership meetings, board meetings, and internal or external company events.
• Create agendas, meeting packets, briefing notes, and follow-up action lists.
• Monitor action items and help ensure deadlines and commitments are completed on time.
• Assist with strategic initiatives and special projects driven by executive leadership.
• Track the status of key priorities and provide updates as needed.
• Support alignment and communication across departments to help achieve company goals.
• Contribute to process enhancements and improved operational efficiency within the executive office.
• Manage confidential and sensitive matters with professionalism and discretion.
• Use sound judgment when handling executive communications and organizational issues.

Required Qualifications

• At least 3 years of experience in executive administrative support, ideally with exposure to C-suite leadership.
• Strong organizational, project coordination, and time-management abilities.
• Excellent verbal and written communication skills.
• Advanced working knowledge of Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, along with calendar and scheduling systems.
• Ability to juggle multiple priorities effectively in a fast-paced setting.
• Professional behavior, discretion, and emotional maturity.

Preferred Qualifications

• Background supporting executives in construction, commercial real estate, or professional services.
• Prior involvement in board meeting coordination and executive presentations.
• Exposure to project management or collaboration software.

Key Competencies

• Integrity and reliability
• Strong attention to detail
• Proactive problem-solving
• Flexibility and resilience
• Relationship-building skills
• Strategic thinking
• Professional judgment
• Clear and effective communication
• Strong prioritization and decision-making
• Executive presence

Why This Role Matters

This role is more than standard administrative support. The chosen candidate will function as an extension of the executive team, helping improve efficiency, strengthen communication, and keep leadership focused on the organization’s most important priorities.

Additional Information

Location: Atlanta Metropolitan Area. Employment type: full-time, onsite.