Human Resources Coordinator

About ProPharma

For 25 years, ProPharma has helped improve patient health and wellness by advising biotech, medical device, and pharmaceutical companies of every size. Its expertise supports clients in moving scientific advances forward and bringing new therapies to market with confidence. The company works alongside clients using an advise-build-operate approach across the full product lifecycle, offering customizable consulting solutions that help reduce risk and speed up major drug and device programs.

Role Overview

The Human Resources Coordinator will provide administrative and coordination support across several HR functions, including onboarding and offboarding, HRIS administration, employee record management, and execution of HR policies and procedures.

Key Responsibilities

• Arrange pre-hire steps such as background screening, drug testing, and employment paperwork.
• Support new hire onboarding by completing paperwork, coordinating orientation, and helping set up employee profiles.
• Handle employee exits in line with state-specific offboarding requirements.
• Prepare HR information and present it to new employees during orientation.
• Keep employee information current and accurate within the HRIS platform.
• Update employee records for actions such as promotions, transfers, terminations, and other personnel changes.
• Work professionally with teams and partners such as Talent Acquisition, Finance, and Information Technology.
• Build reports and assist with data analysis when needed.
• Protect the accuracy and confidentiality of HR data.
• Maintain electronic personnel files in accordance with recordkeeping rules.
• Assist with record retention and disposal tasks.
• Respond to employee requests for employment-related information and documents.
• Help roll out and communicate HR policies and procedures.
• Support compliance with labor laws and employment regulations.
• Handle and respond to unemployment insurance claims.
• Assist with HR audits and reporting obligations.
• Perform other assigned duties as needed.

Skills and Abilities

The ideal candidate should have a strong grasp of HR processes, experience with HRIS tools, and comfort using Microsoft Office. The role also calls for excellent organization, time management, attention to detail, discretion with sensitive data, strong communication, teamwork, problem-solving, and the ability to juggle multiple priorities. Knowledge of federal and state employment laws is an added advantage.

Education

A bachelor’s degree in human resources, business administration, or a related discipline is preferred, though equivalent work experience may also be considered.

Experience

Applicants should have 1 to 3 years of experience in HR coordination, administrative support, or a similar position.

Culture and Equal Opportunity

ProPharma says it values diversity, equity, and inclusion and aims to create a workplace where people can be authentic and feel supported. The company encourages innovation, collaboration, and entrepreneurial thinking, and maintains an inclusive environment where employees are empowered to succeed.

Hiring Process Notes

Every application is reviewed directly by a member of the recruitment team, without AI screening tools. Applicants will receive an outcome on their application, whether successful or not.

Work Location

The role supports remote work. Candidates located within a reasonable commuting distance of one of the company’s offices may be encouraged to work in a hybrid setup and spend some time on site, as agreed with their manager. Proximity to an office will not affect consideration either positively or negatively.

Additional Notes

The company does not accept unsolicited resumes from recruiters or third parties. Phone calls and emails regarding this posting are not accepted.