Senior Admin Assistant (Documents)

Role Overview

This position focuses on maintaining refinery document control standards and ensuring that submitted as-built information aligns with the refinery’s specifications, formatting rules, and overall requirements. The role includes checking the Master Deliverable Register, index layout, document presentation, and dossier structure, as well as confirming that all necessary forms are submitted in line with the refinery’s integrated management system procedures.

Document Control and Records Management

The incumbent will manage the full document lifecycle for technical drawings and other engineering documents associated with refinery activities. This includes updating project dossiers with revised information, removing outdated files from active use, archiving superseded records, and keeping the Document Master Index current according to the relevant engineering document control procedure.

Coordination and Support

The role requires regular interaction with QatarEnergy Refinery staff, company representatives, consultants, and contractors who depend on the technical library for drawings and technical records related to refinery operations and projects.

Technical Information Handling

This position involves locating and retrieving technical information across civil, mechanical, electrical, process, and instrumentation disciplines for tag proposals covering equipment, systems, components, and subcomponents. It also includes providing reproduction services for both physical and digital copies of drawings and technical documents to departments across refining operations.

Experience and Skills

The candidate should have solid experience handling both manual and electronic document control systems, along with strong familiarity with technical data management. Excellent written and spoken English is required, and advanced proficiency in Microsoft Office tools is expected, especially Access, Excel, and Word.

Qualifications

A technical diploma or an equivalent qualification is required.

Experience Requirement

The role requires at least 7 years of experience in a document control setting, including a minimum of 2 years in the oil and gas or refinery sector.