Stock Control Assistant

Job Purpose

This role is responsible for putting and maintaining stock control processes in place so the company’s inventories are protected from avoidable losses.

Key Responsibilities

• Complete daily reconciliations for white oil and black oil products, including Mogas, Gasoil, JETA1 and Fuel Oil.
• Carry out daily LPG bulk reconciliations.
• Prepare manual reconciliations for all products every day.
• Undertake monthly non-silo reconciliations.
• Reconcile additives for Mogas, Gasoil and Fuel Oil on a daily basis.
• Work out the receipt quantities for white oil, black oil and LPG tankers each time a tanker arrives.
• Calculate all inter-tank transfers for white oil.
• Compute LPG bulk transfers from ESCOL to Total and Vivo Energy whenever they occur.
• Raise deals and purchase orders in Aspect for white oil, black oil and LPG tanker movements/transfers based on the ordered quantities.
• Create receipts in Aspect for white oil, black oil and LPG black oil tanker figures for every tanker received.
• Make sure product stocks in SAP remain positive at close of business each day, as required.
• Process lubricant receipts in SAP.
• Take part in PPC and stock closing activities.
• Check bunker and barge sheets against BDN and customs documents every day, and dispatch them where needed.
• Email purchase order numbers to align STC invoices no later than 3 days before payment, after the invoice has been received.
• Create ZHSP orders for competitors in SAP when required.
• Process borrow, loan and hospitality transactions in SAP.
• Ensure monthly cycle counts are completed for lubricants, fittings, cylinders and additives.
• Prepare monthly consolidated bills and cargo sales bills for declaration to the broker and customs.
• Submit loss and gain statements with the necessary comments for approval before the 5th working day of each month.
• Make sure the monthly gain/loss statements are signed by the Terminal Operations Manager and Distribution Manager.
• Keep stock balances positive in Omega.
• Report tanker activity to customs every month.
• Prepare throughput fee, pipeline fee and offloading fee claims and send them to finance.
• Provide cover for Fuels/LPG and Lubes stock control assistants whenever needed.

Requirements

• A degree in accounting, finance or another relevant discipline, or a diploma accompanied by experience in a related field.
• Strong analytical ability.
• Background in depot operations, supply and distribution, or finance.
• Exposure to controls, compliance audits and supervision.
• Working knowledge of SAP will be an added advantage.
• Ability to work on your own, solve complex issues and take initiative proactively.
• Comfortable working in a team with good interpersonal and communication skills.

Additional Information

Location: Port Louis, Mauritius

Closing Date: 9 June 2026