المسمى الوظيفي

Role overview

The Executive Assistant provides high-level administrative and secretarial support to the Vice President or Senior Vice President in a demanding, fast-moving setting. This role handles sensitive work with a high degree of responsibility, operates with limited supervision, and coordinates closely with internal teams and outside contacts.

Core duties

Daily work may include managing communications, screening calls and visitors, organizing travel and meeting logistics, drafting correspondence, preparing detailed reports and documents, and helping keep executive priorities on track. In some cases, the position may also involve supervising or directing the work of others.

Administrative and secretarial support

Schedule appointments, meetings, conferences, and travel, and make sure the executive is aware of the calendar at least 24 hours in advance.
Prepare meeting agendas, attend meetings when needed, and record minutes.
Maintain correspondence and records, track pending items, and follow up with minimal direction.
Help move work forward within the executive’s area of responsibility and initiate follow-up actions when needed.
Research requested information and, when instructed, assemble data into reports.
Support office management tasks as needed, including coordinating projects and guiding lower-level staff.

Communication and coordination

Act as a point of contact for other executives, assistants, and internal or external stakeholders.
Relay instructions and priorities to the right people or departments and gather needed information in return.
Answer and screen calls, messages, correspondence, and visitors, handling routine questions so the executive can focus on higher-priority work.

Technology and documentation

Draft standard letters, memos, and other routine documents in Word, Excel, or PowerPoint.
Prepare more complex materials that require combining multiple office tools and software systems.
Learn and use additional applications as needed to support productivity and unique work requirements.
Serve as a helpful resource on office equipment, software, and information-processing procedures.

Required background

A bachelor’s degree is required, although relevant work experience may replace the education requirement on a one-for-one basis, with one year of qualifying experience counting toward one year of education. The role calls for at least 4 years of related administrative or clerical experience, ideally in a fast-paced and demanding environment.

Skills and capabilities

The ideal candidate should be able to analyze information, interpret data, prepare detailed reports, monitor budgets and deadlines, coordinate large multidisciplinary meetings, and keep files and correspondence organized. Strong written and verbal communication skills are essential, along with the ability to work diplomatically with a wide range of people. The role also requires solid judgment, comfort handling confidential matters, familiarity with organizational structures and policies, and proficiency with MS Office and similar applications.

Safety and quality expectations

Raise concerns when unsafe behavior or performance is observed.
Check and confirm information carefully before making decisions or completing documentation.
Pause and resolve uncertainty before moving ahead.
Communicate clearly, accurately, and on time, both verbally and in writing.
Support a safe environment for patients, families, visitors, and coworkers.
Follow a stop, think, act, and review approach to self-check work and actions.

Work details

This position is based in Washington, DC, in an on-site setting. It is listed as part-time and follows a day shift schedule from 8:00am to 5:00 pm. The posting is associated with the Patient Services organization and the Administrative Support / Customer Service job family.

Compensation

The posted salary range is $52,728 to $87,859.20.

Additional information

Primary location: District of Columbia, Washington. Job posting date: Jun 9, 2026, 5:51:17 AM.

Executive Assistant

مكان عملك